Business & Documentation Admin (Procurement & Operations)

Agile Defense
United States
Workplace: OnsiteFull timeFunction: Procurement & SourcingExperience: 4+ yearsSkills: ["Organization","Interpersonal skills","Listening","Ability to work under pressure","Discretion"]

Provide specialized business support for government procurement and documentation control at the project team’s intersection of acquisition and contract compliance. Manage purchasing pipelines, vendor agreements, and budget/ledger tracking to ensure alignment with task order parameters. Support high-level technical and procurement meetings by drafting executive minutes, and produce, format, and manage the documentation lifecycle—including deliverables, filing, storage, and distribution—according to federal policies and templates.

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FursaFursa
Agile Defense
Agile Defense
2 days ago

Business & Documentation Admin (Procurement & Operations)

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Last checked: 1 hour agoStatus: Live

Job Summary

Provide specialized business support for government procurement and documentation control at the project team’s intersection of acquisition and contract compliance. Manage purchasing pipelines, vendor agreements, and budget/ledger tracking to ensure alignment with task order parameters. Support high-level technical and procurement meetings by drafting executive minutes, and produce, format, and manage the documentation lifecycle—including deliverables, filing, storage, and distribution—according to federal policies and templates.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Procurement & Sourcing
Seniority: Mid level

Key Responsibilities

  • •Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
  • •Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
  • •Monitor and track project budgets, purchasing ledgers, and contract spend plans to ensure alignment with task order budget parameters.
  • •Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise meeting minutes.
  • •Prepare, edit, format, and manage the documentation lifecycle for project deliverables, including cataloging, filing, storing, and distribution of final outputs.
Travel: Low travel

Key Requirements

  • •Master’s degree in business administration, finance, technical writing, or a related field; or a Bachelor’s degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
  • •Mastery of business management, government purchasing procedures, and documentation concepts.
  • •Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
  • •Must already possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph.
  • •Advanced command of Microsoft Office (Word, Excel, and PowerPoint) and SharePoint document libraries.
Experience:4+ yearsGovernment contracting
Education:
Skills:OrganizationInterpersonal skillsListeningAbility to work under pressureDiscretion
Tech Stack:Microsoft OfficeWordExcelPowerPointSharePoint

Eligibility

Security Clearance:Top SecretTop Secret/SCI

Company Brief

Agile Defense
Provides cybersecurity services including managed detection and response, incident response, vulnerability assessments, and security operations to help organizations detect, respond to, and remediate cyber threats while meeting regulatory and compliance requirements.
Industry: Cybersecurity
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