WSP

2 weeks ago

Office Administrator - 9-Month Contract

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Last checked: 8 hours agoStatus: Live

Job Summary

Shape the daily workplace experience in the Vancouver office by serving as the heart of operations. Welcome and direct visitors, answer calls via MS Teams, and manage reception areas, conference rooms, and visitor access. Coordinate mail, packages, invoices, and cheque distribution, track service requests and complaints, and support facilities across offices while maintaining a safe, organized, and welcoming environment.

Location: Vancouver

Workplace: Onsite

Employment Type: Contract · 9 months

Job Function: Administration & Executive Assistance

Key Responsibilities

•Welcome and direct clients and visitors in a cordial and professional manner.
•Answer phone calls through MS Teams and respond to maintenance and security requests.
•Maintain, reserve, and support conference rooms, including client catering coordination.
•Monitor logbooks, issue visitor badges, and coordinate access to workstations, lockers, and parking.
•Manage mail, packages, invoices, cheque distribution, and office services such as coffee stations, supplies, and visitor technology experience.

Key Requirements

•More than 1 year of experience in reception or a similar administrative role.
•Strong communication and interpersonal skills with a professional phone manner.
•Ability to deliver courteous and prompt client service.
•Ability to handle sensitive and confidential information with discretion.
•Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Skills:CommunicationInterpersonal skillsMultitaskingProfessionalismConfidentiality

Languages:French

Tech Stack:MS TeamsMicrosoft WordExcelPowerPointOutlookFlowscapeWiFiMonitor

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP