EA to Executive Team

Aibidia
Helsinki
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Organisational skills","Proactive execution","Discretion","Concise communication","Process improvement"]

Support the CEO and Executive Leadership Team as a highly organised, proactive partner in a fast-growing international SaaS company. Own the CEO’s calendar and travel, prepare meeting materials, coordinate the executive team’s operating rhythm, capture decisions and action logs, and drive continuous process improvements using AI responsibly. Partner across Finance, Commercial, and People to manage communications, initiatives, risks, dependencies, and leadership events.

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Aibidia
Aibidia
20 hours ago

EA to Executive Team

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Support the CEO and Executive Leadership Team as a highly organised, proactive partner in a fast-growing international SaaS company. Own the CEO’s calendar and travel, prepare meeting materials, coordinate the executive team’s operating rhythm, capture decisions and action logs, and drive continuous process improvements using AI responsibly. Partner across Finance, Commercial, and People to manage communications, initiatives, risks, dependencies, and leadership events.
Location: Helsinki
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Partner closely with the CEO to manage priorities, schedules, and day-to-day operations.
  • •Own and manage the CEO’s calendar and travel, resolving diary conflicts against agreed priorities.
  • •Prepare agendas, presentations, briefing documents, and meeting materials for executive meetings.
  • •Coordinate the executive leadership team’s operating rhythm, including meetings, planning sessions, offsites, and company events.
  • •Capture decisions, maintain action logs, and follow up on owners until actions are closed; improve executive processes using AI responsibly.

Pay and Benefits

Perks:Hybrid WorkHealth InsuranceWellness StipendLearning Budget

Key Requirements

  • •Highly organised, proactive, and collaborative executive support for the CEO and executive leadership.
  • •Ability to manage priorities and proactively resolve schedule and diary conflicts.
  • •Experience preparing agendas, presentations, briefing documents, and meeting materials.
  • •Capability to coordinate leadership meetings and offsites, track decisions, and maintain action logs until closure.
  • •Strong discretion handling sensitive information with confidentiality.
Experience:SaaS
Skills:Organisational skillsProactive executionDiscretionConcise communicationProcess improvement
Tech Stack:AI

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Aibidia
Provides an AI-powered platform for transfer pricing and corporate tax management, helping multinational enterprises automate calculations, risk assessments, documentation, and scenario modelling to ensure compliance and optimize tax strategies.
Industry: RegTech
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Funding: Series B
Headquarters: Helsinki, Finland
Founded: 2018
Glassdoor
Glassdoor: 4.2
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