Information and Documentation Management Specialist

Airbus
Spain
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Communication","Negotiation","Reliability","Attention to detail"]

Manage documentation and order-placement workflows within Airbus Defence and Space in Getafe. Coordinate with subcontractors to generate and track order requests, monitor the purchase-order process end to end, validate delivery notes, and prepare approvals. Oversee laboratory equipment shipment and receipt tracking, administer shared folder access requests, update domain budgets, and support infrastructure tool ticket management for the relevant IT groups.

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FursaFursa
Airbus
Airbus
1 month ago

Information and Documentation Management Specialist

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Source: Company careers pageValidated by: Fursa AI
Last checked: 20 days agoStatus: Live

Job Summary

Manage documentation and order-placement workflows within Airbus Defence and Space in Getafe. Coordinate with subcontractors to generate and track order requests, monitor the purchase-order process end to end, validate delivery notes, and prepare approvals. Oversee laboratory equipment shipment and receipt tracking, administer shared folder access requests, update domain budgets, and support infrastructure tool ticket management for the relevant IT groups.
Location: Spain
Workplace: Hybrid
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Generate DDDs and coordinate with subcontractors to activate order request processes for WUs.
  • •Monitor and record the end-to-end order placement process until release of the purchase order, including internal registration of step identifiers.
  • •Receive and validate delivery notes (and DANs) from subcontractors using information provided by the IOS and objectives feedback.
  • •Track laboratory equipment supplier shipments and receipts across development iterations to meet the engineering schedule.
  • •Approve shared folder access requests, manage shared folder unsubscribe actions, and follow up domain budget consumption and delta needs.

Pay and Benefits

Perks:Paid LeaveLife InsuranceHealth InsuranceEquityRetirementStudy GrantsRemote WorkFree CanteenKindergartenMedical Office

Key Requirements

  • •Excellent verbal and written communication skills for negotiation in English and Spanish.
  • •Advanced usage of collaboration tools, including Google Suite and shared folder structures.
  • •Experience with logistic and purchase order management in SAP.
  • •High reliability and strong attention to detail.
  • •Ability to support documentation and tracking processes across multiple organizations and development iterations.
Skills:CommunicationNegotiationReliabilityAttention to detail
Languages:EnglishSpanish
Tech Stack:Google SuiteShared FolderSAPC&BGESUBMAXIMOMyITSMARSI

Company Brief

Airbus
Designs, manufactures, and sells commercial aircraft, helicopters, defense and space systems, and related services worldwide. Airbus is a leading aerospace and defense company delivering integrated solutions for civil and military aviation customers.
Industry: Aerospace Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Toulouse, France
Founded: 1970
WebsiteLinkedIn