Workplace Experience Manager & Executive Support

Spellbook
Toronto
Workplace: OnsiteFull timeCAD 84,750 - 106,000 annuallyFunction: Facilities, Workplace & Physical OperationsExperience: 3+ yearsSkills: ["Organizational skills","Attention to detail","Multitasking","Prioritization","Communication","Confidentiality","Team collaboration"]

Own day-to-day operations for the Toronto office, keeping it running smoothly through budgets, inventory, supplies, safety, vendor coordination, and landlord/maintenance liaison. Lead onboarding logistics and serve as the main contact for new hires visiting the office. Provide shared administrative and executive support for leadership, including scheduling, calendars, travel arrangements, expense reporting, and confidential information handling, while coordinating events and socials.

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FursaFursa
Spellbook
Spellbook
3 days ago

Workplace Experience Manager & Executive Support

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Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Own day-to-day operations for the Toronto office, keeping it running smoothly through budgets, inventory, supplies, safety, vendor coordination, and landlord/maintenance liaison. Lead onboarding logistics and serve as the main contact for new hires visiting the office. Provide shared administrative and executive support for leadership, including scheduling, calendars, travel arrangements, expense reporting, and confidential information handling, while coordinating events and socials.
Location: Toronto
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Manager level

Key Responsibilities

  • •Own day-to-day operations of the Toronto office, managing budgets, inventory, deliveries, and shared office calendars
  • •Ensure a clean and safe work environment by reporting safety concerns and addressing cleanliness issues
  • •Manage office supplies, equipment, and vendor relationships, including ordering, maintenance, and repairs
  • •Serve as primary liaison with the landlord and building management on maintenance and facilities
  • •Provide shared administrative support to executive leadership, including scheduling, calendars, travel arrangements, expense reporting, and confidential information handling

Pay and Benefits

Salary: CAD 84,750 - 106,000 annually
Perks:Health InsuranceDentalVision401kPaid LeaveParental LeaveGym Membership

Key Requirements

  • •3+ years of experience in a workplace experience, office management, executive assistance, or similar role
  • •Strong organizational skills and attention to detail
  • •Ability to multitask, prioritize, and thrive in a fast-paced environment
  • •Excellent written and verbal communication skills
  • •Proficient in Google Workspace, Microsoft Office, Notion, and Slack
Experience:3+ years
Skills:Organizational skillsAttention to detailMultitaskingPrioritizationCommunicationConfidentialityTeam collaboration
Tech Stack:Google WorkspaceMicrosoft OfficeNotionSlack

Company Brief

Spellbook
Provides an AI-powered contract drafting and review platform for legal professionals, automating contract clause generation, analysis, and risk spotting to accelerate document creation and improve consistency across transactional workflows.
Industry: LegalTech
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