Aon

4 weeks ago

(Hybrid) Executive Assistant/Office Manager

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 14 hours agoStatus: Live

Job Summary

Provide high-level administrative and operational support to leadership and ensure smooth day-to-day office functionality. Oversee mail operations, I-9 coordination with HR, procurement and inventory, and vendor and facilities coordination, including building access and parking. Lead leadership meeting planning and support financial administration through expense processing and corporate card management. Serve as a primary point of contact for office support needs and help drive employee engagement initiatives.

Location: United States

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide comprehensive administrative and operational support across office functions, leadership coordination, and employee experience initiatives.
•Oversee mail operations, including distribution, shipment coordination, and check logging with accurate documentation.
•Coordinate I-9 employment verification processes for new hires in partnership with HR to ensure regulatory compliance.
•Manage office operations including procurement, inventory control, vendor relationships, and supply oversight (office, kitchen, printing).
•Support facilities and security management, including building access and parking coordination, and assist with financial administration (expense processing, receipt reconciliation, corporate cards).

Pay and Benefits

Salary: USD 64,000 - 98,000 annually

Perks:Paid Leave401k

Key Requirements

•3–5+ years of administrative, operations, or office management experience, preferably supporting leadership teams.
•Bachelor’s degree in Business Administration, Human Resources, or a related field preferred (or equivalent education and relevant experience).
•Strong organizational and time management skills to manage multiple priorities and deadlines.
•High attention to detail focused on accuracy, compliance, and documentation.
•Ability to handle sensitive information with professionalism, discretion, and confidentiality.

Experience:3+ years

Education:Bachelor's

Skills:Organizational skillsTime managementAttention to detailConfidentialityCommunication

Languages:English

Tech Stack:Microsoft OfficeMicrosoft Teams

Company Brief

Aon

Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.

Industry: Insurance

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1982

Glassdoor: 3.9

Website LinkedIn Glassdoor

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Aon