Administrative Assistant III

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Interpersonal skills","Organizational skills","Communication","Attention to detail","Time management"]

Support multiple stakeholders by managing expense submissions (including complex travel reimbursements), troubleshooting rejected claims with A/P and Finance, and ensuring timely resolution. Oversee vendor onboarding administration, PO and invoice tracking, COI renewals, and wire transfer monitoring. Maintain operational reporting and dashboards using Excel/visuals, manage controlled files and version control in SharePoint/Teams, and act as first-line resolution for ServiceNow/Employee Center issues.

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FursaFursa
AECOM
AECOM
2 days ago

Administrative Assistant III

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 8 hours agoStatus: Live
Reposted: similar role first listed 6 months ago

Job Summary

Support multiple stakeholders by managing expense submissions (including complex travel reimbursements), troubleshooting rejected claims with A/P and Finance, and ensuring timely resolution. Oversee vendor onboarding administration, PO and invoice tracking, COI renewals, and wire transfer monitoring. Maintain operational reporting and dashboards using Excel/visuals, manage controlled files and version control in SharePoint/Teams, and act as first-line resolution for ServiceNow/Employee Center issues.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage expense submissions for multiple stakeholders, including complex travel reimbursements, split expenses, and exception handling.
  • •Oversee vendor onboarding administration and transaction tracking, monitoring POs, invoice statuses, COI renewals, and wire transfers.
  • •Prepare operational reports and dashboards, maintain department datasets for accuracy/timeliness, and present findings using charts/visuals/pivot tables.
  • •Use systems such as Oracle, Coupa, ServiceNow, Salesforce, and internal trackers to complete administrative workflows and coordinate cross-department requests.
  • •Maintain controlled files and documentation (SharePoint/Teams/internal drives) with version control, and serve as first point of resolution for ServiceNow/Employee Center issues.

Pay and Benefits

Perks:MedicalDentalVisionLife InsuranceDisability InsurancePaid LeaveEmployee AssistanceTravel Allowance

Key Requirements

  • •Bachelor’s degree or at least 3 years of relevant experience in a fast-paced complex environment.
  • •Proven work experience as an Administration Assistant.
  • •Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • •Excellent interpersonal, organizational, and communication skills with strong attention to detail.
  • •Strong time management and ability to multi-task, prioritize, and manage multiple changing demands and deadlines.
Experience:3+ years
Education:Bachelor's
Skills:Interpersonal skillsOrganizational skillsCommunicationAttention to detailTime management
Languages:English
Tech Stack:Microsoft WordExcelOutlookPowerPointOracleCoupaServiceNowSalesforceSharePointTeamsEmployee Center

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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