Smartly

2 days ago

Office Administrator (Part Time FTC) - 30 hours per week

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Own the day-to-day operations of the Berlin office as the primary on-site contact for employees, visitors, and service providers. Manage office supplies, inventory, vendors, deliveries, mail, and access records, and support office budgeting and event planning. Provide basic IT support by coordinating equipment distribution and maintaining physical and digital inventories, while working comfortably in both German and English.

Location: Berlin

Workplace: Onsite

Employment Type: Contract

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage day-to-day office operations to ensure a smooth and efficient workplace.
•Maintain office supplies, inventory, equipment, and coordinate orders and deliveries.
•Serve as the first point of contact for employees, visitors, and vendors, creating a welcoming office environment.
•Liaise with external vendors, service providers, and building management; handle mail and deliveries.
•Support internal meetings and employee/customer events and provide basic IT support for equipment distribution and returns.

Key Requirements

•Completed commercial/business administration training or a comparable qualification.
•Ideally 2–3 years of experience in office management, reception, or a similar administrative role.
•Experience welcoming and supporting guests in a professional environment, including international visitors.
•Experience managing vendors and external service providers.
•Fluent German and English (written and spoken).

Education:Certification / Diploma

Skills:Customer serviceHospitalityOrganizationIndependent workProactive ownership

Languages:GermanEnglish

Tech Stack:Microsoft OfficeGoogle WorkspaceSlack

Company Brief

Smartly

Provides a cloud-based advertising automation platform that helps brands and agencies create, manage, and optimize scalable social and digital ad campaigns across channels with creative and measurement tools.

Industry: SaaS

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: Helsinki, Finland

Founded: 2013

Website LinkedIn

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Smartly

2 days ago

Office Administrator (Part Time FTC) - 30 hours per week

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: Berlin

Workplace: Onsite

Employment Type: Contract

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage day-to-day office operations to ensure a smooth and efficient workplace.
•Maintain office supplies, inventory, equipment, and coordinate orders and deliveries.
•Serve as the first point of contact for employees, visitors, and vendors, creating a welcoming office environment.
•Liaise with external vendors, service providers, and building management; handle mail and deliveries.
•Support internal meetings and employee/customer events and provide basic IT support for equipment distribution and returns.

Key Requirements

•Completed commercial/business administration training or a comparable qualification.
•Ideally 2–3 years of experience in office management, reception, or a similar administrative role.
•Experience welcoming and supporting guests in a professional environment, including international visitors.
•Experience managing vendors and external service providers.
•Fluent German and English (written and spoken).

Education:Certification / Diploma

Skills:Customer serviceHospitalityOrganizationIndependent workProactive ownership

Languages:GermanEnglish

Tech Stack:Microsoft OfficeGoogle WorkspaceSlack

Company Brief

Smartly

Industry: SaaS

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: Helsinki, Finland

Founded: 2013

Website LinkedIn