Contractual || Office Coordinator

Instawork
Bengaluru
Workplace: OnsiteContractFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Proactive","Problem-solving","Communication","Teamwork","Attention to detail"]

Seeking a proactive Office Coordinator to manage day-to-day facilities, vendor relationships, and workplace culture for the Bengaluru office. You will oversee office operations, AV setups, space planning, and cross-functional projects, with 6 days/week work and a 6-month contract that may convert to full-time based on performance.

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FursaFursa
Instawork
Instawork
3 months ago

Contractual || Office Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Seeking a proactive Office Coordinator to manage day-to-day facilities, vendor relationships, and workplace culture for the Bengaluru office. You will oversee office operations, AV setups, space planning, and cross-functional projects, with 6 days/week work and a 6-month contract that may convert to full-time based on performance.
Location: Bengaluru
Workplace: Onsite
Employment Type: Contract · 6 months
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Oversee the upkeep of common areas, workspaces, and conference rooms; ensure furniture and AV equipment are fully operational.
  • •Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering, custodial services) and keep office supplies stocked.
  • •Provide timely responses to internal service requests assigned to the facilities queue.
  • •Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
  • •Coordinate with onsite facility staff and cross-functional teams (IT, People/HR, Finance) on ad hoc projects aligned with the Office Manager.

Key Requirements

  • •Minimum 2+ years of experience in office administration, facilities coordination, events or workplace operations; comfortable working under guidance and taking independent ownership of daily floor tasks.
  • •Proficient with Google Workspace (Docs, Sheets, Slides) and basic AV/conferencing setups.
  • •Excellent communication skills with strong interpersonal savvy to interact with employees and vendors.
  • •Proactive problem-solving with an eye for organization, cleanliness, and operational efficiency.
  • •Ability to self-manage, multitask, and prioritize workflow in a fast-paced environment.
Experience:2+ yearsOffice operationsFacilitiesWorkplace operations
Skills:ProactiveProblem-solvingCommunicationTeamworkAttention to detail
Languages:English
Tech Stack:Google WorkspaceAVConferencing

Company Brief

Instawork
Operates a marketplace connecting hourly workers with shift-based jobs in hospitality, events, retail, and logistics, providing hiring, scheduling, and payroll tools to businesses and flexible work opportunities to professionals.
Industry: HR Tech
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series C
Headquarters: San Francisco, United States
Founded: 2015
WebsiteLinkedIn