Instawork

1 month ago

Contractual || Office Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 12 hours agoStatus: Live

Job Summary

Seeking a proactive Office Coordinator to manage day-to-day facilities, vendor relationships, and workplace culture for the Bengaluru office. You will oversee office operations, AV setups, space planning, and cross-functional projects, with 6 days/week work and a 6-month contract that may convert to full-time based on performance.

Location: Bengaluru

Workplace: Onsite

Employment Type: Contract · 6 months

Job Function: Administration & Executive Assistance

Key Responsibilities

•Oversee the upkeep of common areas, workspaces, and conference rooms; ensure furniture and AV equipment are fully operational.
•Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering, custodial services) and keep office supplies stocked.
•Provide timely responses to internal service requests assigned to the facilities queue.
•Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
•Coordinate with onsite facility staff and cross-functional teams (IT, People/HR, Finance) on ad hoc projects aligned with the Office Manager.

Key Requirements

•Minimum 2+ years of experience in office administration, facilities coordination, events or workplace operations; comfortable working under guidance and taking independent ownership of daily floor tasks.
•Proficient with Google Workspace (Docs, Sheets, Slides) and basic AV/conferencing setups.
•Excellent communication skills with strong interpersonal savvy to interact with employees and vendors.
•Proactive problem-solving with an eye for organization, cleanliness, and operational efficiency.
•Ability to self-manage, multitask, and prioritize workflow in a fast-paced environment.

Experience:2+ yearsOffice operationsFacilitiesWorkplace operations

Skills:ProactiveProblem-solvingCommunicationTeamworkAttention to detail

Languages:English

Tech Stack:Google WorkspaceAVConferencing

Company Brief

Instawork

Operates a marketplace connecting hourly workers with shift-based jobs in hospitality, events, retail, and logistics, providing hiring, scheduling, and payroll tools to businesses and flexible work opportunities to professionals.

Industry: HR Tech

Company Size: Large (251 to 1,000 employees)

Growth: Scaleup

Funding: Series C

Headquarters: San Francisco, United States

Founded: 2015

Website LinkedIn

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Instawork

1 month ago

Contractual || Office Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 12 hours agoStatus: Live

Job Summary

Location: Bengaluru

Workplace: Onsite

Employment Type: Contract · 6 months

Job Function: Administration & Executive Assistance

Key Responsibilities

•Oversee the upkeep of common areas, workspaces, and conference rooms; ensure furniture and AV equipment are fully operational.
•Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering, custodial services) and keep office supplies stocked.
•Provide timely responses to internal service requests assigned to the facilities queue.
•Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
•Coordinate with onsite facility staff and cross-functional teams (IT, People/HR, Finance) on ad hoc projects aligned with the Office Manager.

Key Requirements

•Minimum 2+ years of experience in office administration, facilities coordination, events or workplace operations; comfortable working under guidance and taking independent ownership of daily floor tasks.
•Proficient with Google Workspace (Docs, Sheets, Slides) and basic AV/conferencing setups.
•Excellent communication skills with strong interpersonal savvy to interact with employees and vendors.
•Proactive problem-solving with an eye for organization, cleanliness, and operational efficiency.
•Ability to self-manage, multitask, and prioritize workflow in a fast-paced environment.

Experience:2+ yearsOffice operationsFacilitiesWorkplace operations

Skills:ProactiveProblem-solvingCommunicationTeamworkAttention to detail

Languages:English

Tech Stack:Google WorkspaceAVConferencing

Company Brief

Instawork

Industry: HR Tech

Company Size: Large (251 to 1,000 employees)

Growth: Scaleup

Funding: Series C

Headquarters: San Francisco, United States

Founded: 2015

Website LinkedIn