Thales

1 month ago

Project Coordinator (Finance)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 4 hours agoStatus: Live

Job Summary

Coordinate financial and project controls for defense-focused programs. Manage invoicing, cost tracking, and claims in SAP, while supporting cross-functional teams (Finance, Contracts, Procurement, Quality) to drive process improvements. Roles include monitoring timesheets, labor validation, material costs, and ensuring documentation and reporting accuracy in a hybrid Ottawa-based environment.

Location: Ottawa

Workplace: Hybrid

Employment Type: Full time

Job Function: Program & Project Management (PMO)

Key Responsibilities

•Assist the finance team, warehouse, and Service Delivery team in processing supplier invoices. Perform transactions within the ERP system (SAP). Monitor project team timesheets and distribute timesheet reminders for approvers on a weekly basis.
•Track progress on program financials. Track material costs on a monthly basis and resolve and report any deficiencies.
•Support entry and validation of labor into claim monthly. Support labor reconciliations. Review and reconcile customer’s material reports.
•Update claim history file. Prepare and deliver monthly material claim including invoice, annexes, and supporting documentation. Deliver client invoices and record delivery. Respond to customer observations.
•Support project management and continuous improvement activities by collaborating with cross-functional teams (Finance, Contracts, Procurement, and Quality) to ensure business process improvements, trade compliance, risk and change management, project closure, lessons learned, resource estimation, management of project baselines and structures (including WBS, OBS, RAM), and the fulfillment of all project requirements and registers.

Pay and Benefits

Salary: CAD 50,000 - 70,000 annually

Perks:Health InsuranceDentalLife InsuranceTravel AllowanceRetirementWell-being Program

Key Requirements

•Bachelor's degree or college diploma in Business Administration, Project Management, Finance, or a related technical field.
•Minimum of five years of demonstrated experience in the last ten years in a similar role.
•Ability to work independently with minimal supervision.
•Strong organizational skills and ability to balance multiple priorities.
•Ability to effectively interact with both internal and external stakeholders and proficiency with Microsoft Word, Excel, SharePoint, PowerPoint and JIRA.

Experience:5+ yearsDefenceSecurityAerospace

Education:Bachelor's

Skills:CommunicationStakeholder managementOrganizationCollaborationAttention to detail

Certifications:Certification in Project Management

Tech Stack:SAPERPJIRASharePointMicrosoft WordMicrosoft ExcelPowerPoint

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Thales

Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.

Industry: Defense Technology

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Paris, France

Founded: 2000

Website LinkedIn

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Thales

1 month ago

Project Coordinator (Finance)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 4 hours agoStatus: Live

Job Summary

Location: Ottawa

Workplace: Hybrid

Employment Type: Full time

Job Function: Program & Project Management (PMO)

Key Responsibilities

•Assist the finance team, warehouse, and Service Delivery team in processing supplier invoices. Perform transactions within the ERP system (SAP). Monitor project team timesheets and distribute timesheet reminders for approvers on a weekly basis.
•Track progress on program financials. Track material costs on a monthly basis and resolve and report any deficiencies.
•Support entry and validation of labor into claim monthly. Support labor reconciliations. Review and reconcile customer’s material reports.
•Update claim history file. Prepare and deliver monthly material claim including invoice, annexes, and supporting documentation. Deliver client invoices and record delivery. Respond to customer observations.
•Support project management and continuous improvement activities by collaborating with cross-functional teams (Finance, Contracts, Procurement, and Quality) to ensure business process improvements, trade compliance, risk and change management, project closure, lessons learned, resource estimation, management of project baselines and structures (including WBS, OBS, RAM), and the fulfillment of all project requirements and registers.

Pay and Benefits

Salary: CAD 50,000 - 70,000 annually

Perks:Health InsuranceDentalLife InsuranceTravel AllowanceRetirementWell-being Program

Key Requirements

•Bachelor's degree or college diploma in Business Administration, Project Management, Finance, or a related technical field.
•Minimum of five years of demonstrated experience in the last ten years in a similar role.
•Ability to work independently with minimal supervision.
•Strong organizational skills and ability to balance multiple priorities.
•Ability to effectively interact with both internal and external stakeholders and proficiency with Microsoft Word, Excel, SharePoint, PowerPoint and JIRA.

Experience:5+ yearsDefenceSecurityAerospace

Education:Bachelor's

Skills:CommunicationStakeholder managementOrganizationCollaborationAttention to detail

Certifications:Certification in Project Management

Tech Stack:SAPERPJIRASharePointMicrosoft WordMicrosoft ExcelPowerPoint

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Thales

Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.

Industry: Defense Technology

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Paris, France

Founded: 2000

Website LinkedIn