Sephora

13 hours ago

Office Manager, Sephora SEAO Regional HQ (Singapore) (Singapore, SG)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 13 hours agoStatus: Live

Job Summary

Oversee day-to-day operations of Sephora’s Singapore SEAO Regional Headquarters while delivering high-level administrative and executive support to senior leadership. Manage office vendors, supplies, events, mail, compliance, and onboarding/offboarding logistics. Maintain organized physical and digital filing systems. Support executives with complex calendars, meetings, correspondence, presentations, expense reports, and confidential stakeholder coordination in a fast-paced environment.

Location: Singapore

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Oversee day-to-day operations of the Singapore Regional Headquarters to ensure a productive, well-maintained work environment.
•Manage office supplies, equipment, vendor relationships, and coordinate facility-related needs such as cleaning services, IT support, and maintenance.
•Coordinate office events, meetings, and conferences including logistics, catering, and venue booking.
•Provide executive support by managing complex calendars, scheduling meetings, and coordinating travel arrangements.
•Prepare and edit correspondence and documents, handle confidential information, screen calls/stakeholder inquiries, and process expense reports/petty cash as required.

Key Requirements

•5+ years of experience as an Executive Assistant supporting C-suite or senior management, with office management experience in a multinational company or regional headquarters.
•Experience in office management activities such as vendor/supplies management, office events coordination, and mail/courier handling.
•Exceptional organizational and time management skills to prioritize and execute tasks effectively.
•Strong verbal and written communication skills in English (proficiency in other regional languages is a benefit).
•Advanced Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.

Experience:5+ yearsRetailLuxuryBeauty

Education:

Skills:Organizational skillsTime managementCommunicationDiscretionIndependence

Languages:English

Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointVirtual meeting platforms

Company Brief

Sephora

Global retailer of cosmetics, skincare, fragrance and beauty accessories operating physical stores and e-commerce. Sephora offers multi-brand product assortments, in-store services, and digital experiences and is a subsidiary of LVMH.

Industry: Omnichannel Retail

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Paris, France

Founded: 1969

Website LinkedIn

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Sephora

13 hours ago

Office Manager, Sephora SEAO Regional HQ (Singapore) (Singapore, SG)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 13 hours agoStatus: Live

Job Summary

Location: Singapore

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Oversee day-to-day operations of the Singapore Regional Headquarters to ensure a productive, well-maintained work environment.
•Manage office supplies, equipment, vendor relationships, and coordinate facility-related needs such as cleaning services, IT support, and maintenance.
•Coordinate office events, meetings, and conferences including logistics, catering, and venue booking.
•Provide executive support by managing complex calendars, scheduling meetings, and coordinating travel arrangements.
•Prepare and edit correspondence and documents, handle confidential information, screen calls/stakeholder inquiries, and process expense reports/petty cash as required.

Key Requirements

•5+ years of experience as an Executive Assistant supporting C-suite or senior management, with office management experience in a multinational company or regional headquarters.
•Experience in office management activities such as vendor/supplies management, office events coordination, and mail/courier handling.
•Exceptional organizational and time management skills to prioritize and execute tasks effectively.
•Strong verbal and written communication skills in English (proficiency in other regional languages is a benefit).
•Advanced Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.

Experience:5+ yearsRetailLuxuryBeauty

Education:

Skills:Organizational skillsTime managementCommunicationDiscretionIndependence

Languages:English

Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointVirtual meeting platforms

Company Brief

Sephora

Industry: Omnichannel Retail

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Paris, France

Founded: 1969

Website LinkedIn