Administrative Assistant 5

Adobe Systems
San Jose, San Francisco
Workplace: OnsiteFull timeUSD 75,800 - 157,650 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Highly organized","Proactive","Detail-oriented","Discretion","Problem-solving","Collaboration","Autonomy","Communication","Ability to handle pressure","Positive attitude"]

Support two senior directors in Adobe’s Research and AI Technology organization by coordinating complex meetings across time zones, maintaining accurate calendars, and handling executive communications. Manage business travel, expense reimbursement requests, invoices, and PO processing. Assist with onboarding logistics (workspace and equipment), update organizational materials, and plan team events and offsites. Partner with other administrative teams and proactively solve operational challenges to improve workflows and efficiency.

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Adobe Systems
Adobe Systems
2 days ago

Administrative Assistant 5

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Last checked: 4 hours agoStatus: Live

Job Summary

Support two senior directors in Adobe’s Research and AI Technology organization by coordinating complex meetings across time zones, maintaining accurate calendars, and handling executive communications. Manage business travel, expense reimbursement requests, invoices, and PO processing. Assist with onboarding logistics (workspace and equipment), update organizational materials, and plan team events and offsites. Partner with other administrative teams and proactively solve operational challenges to improve workflows and efficiency.
Location: San Jose, San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Coordinate complex meetings across global time zones for executives and key customers.
  • •Manage the team calendar with accurate agendas and attendees.
  • •Arrange business travel and adapt itineraries as needed.
  • •Process expenses, invoices, and PO handling with precision.
  • •Support onboarding logistics and plan team events/offsites (including All Hands).

Pay and Benefits

Salary: USD 75,800 - 157,650 annually

Key Requirements

  • •Bachelor’s degree or equivalent work experience.
  • •5+ years of experience in coordination, administrative, or operations capacity.
  • •Experience supporting executives at high levels, building relationships, and understanding leadership priorities.
  • •Strong proficiency with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), Slack, and experience with Concur or similar expense-reporting tools.
  • •Ability to work autonomously, prioritize under frequent interruptions, and handle confidential information with discretion.
Experience:5+ yearsTech environment
Education:Bachelor's
Skills:Highly organizedProactiveDetail-orientedDiscretionProblem-solvingCollaborationAutonomyCommunicationAbility to handle pressurePositive attitude
Tech Stack:Microsoft TeamsOutlookMicrosoft WordExcelPowerPointSlackConcur

Company Brief

Adobe Systems
Provides creative, marketing, and document management software and cloud services, including Photoshop, Illustrator, Acrobat, and the Adobe Experience Cloud, serving creative professionals, enterprises, and governments worldwide.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Jose, United States
Founded: 1982
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