Assistenz der Geschäftsleitung (m/w/d)

Thales
Stuttgart
Workplace: HybridFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Analytical thinking","Structured work style","Hands-on mentality","Communication","Diplomacy","Reliability","Service orientation","Teamwork","Proactive mindset","Confidentiality","Flexibility","Self-motivation","Decision-making within responsibilities"]

Plan and run administrative and organizational tasks for the executive team, supporting about two members of the Geschäftsleitung. Own office management: scheduling, prioritizing, coordinating meetings and events, correspondence, business travel and travel expense handling. Prepare and conduct meetings, coordinate business visits, support leadership projects, and create presentation materials. Serve as a key organizational contact, continuously improve internal processes, and proactively relieve executives within defined responsibilities.

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FursaFursa
Thales
Thales
3 days ago

Assistenz der Geschäftsleitung (m/w/d)

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Last checked: 14 hours agoStatus: Live

Job Summary

Plan and run administrative and organizational tasks for the executive team, supporting about two members of the Geschäftsleitung. Own office management: scheduling, prioritizing, coordinating meetings and events, correspondence, business travel and travel expense handling. Prepare and conduct meetings, coordinate business visits, support leadership projects, and create presentation materials. Serve as a key organizational contact, continuously improve internal processes, and proactively relieve executives within defined responsibilities.
Location: Stuttgart
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Plan, execute, and control administrative and organizational processes within the executive support function
  • •Manage office operations: plan, organize, prioritize, and coordinate appointments; handle administrative tasks including meetings, events, correspondence, and business travel
  • •Serve as an interface between the Geschäftsleitung, departments, and external stakeholders
  • •Prepare and run meetings, including content and organizational preparation
  • •Organize domestic and international business visits and support executive projects, including preparing and coordinating presentations

Key Requirements

  • •Completed degree in business/economics (e.g., Wirtschaftswissenschaften/BWL) or a commercial qualification, or comparable education
  • •Multi-year experience as an executive assistant (preferred), ideally on a senior leadership level
  • •Strong working knowledge of MS Office applications
  • •Analytical, structured working style with a hands-on mentality
  • •Excellent German and English skills (written and spoken)
Education:Bachelor's in Wirtschaftswissenschaften, BWL
Skills:Analytical thinkingStructured work styleHands-on mentalityCommunicationDiplomacyReliabilityService orientationTeamworkProactive mindsetConfidentialityFlexibilitySelf-motivationDecision-making within responsibilities
Languages:GermanEnglish
Tech Stack:MS Office

Company Brief

Thales
Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.
Industry: Defense Technology
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Paris, France
Founded: 2000
WebsiteLinkedIn