Personal Assistant to Chief Marketing Officer

Huda Beauty
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Communication","Confidentiality","Discretion","Organization","Judgment"]

Provide high-level executive and administrative support to the CMO, serving as a central coordination point for the Marketing Leadership Team. Proactively manage the CMO’s calendar across time zones, coordinate presentations and executive documents, and organize domestic and international travel. Maintain confidential digital/physical files, prepare monthly expense reports, and support marketing team organization, meetings, onboarding, and workflow improvements using AI and productivity tools.

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Huda Beauty
Huda Beauty
1 month ago

Personal Assistant to Chief Marketing Officer

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Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Provide high-level executive and administrative support to the CMO, serving as a central coordination point for the Marketing Leadership Team. Proactively manage the CMO’s calendar across time zones, coordinate presentations and executive documents, and organize domestic and international travel. Maintain confidential digital/physical files, prepare monthly expense reports, and support marketing team organization, meetings, onboarding, and workflow improvements using AI and productivity tools.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Act as the primary point of contact between the CMO, internal teams, and external partners.
  • •Proactively manage the CMO’s calendar, balancing priorities and coordinating changing schedules across international time zones.
  • •Coordinate presentations, meeting materials, executive documents, and keep department meetings and business reviews running smoothly.
  • •Organize domestic and international travel, accommodation, detailed itineraries, and prepare and submit monthly expense reports.
  • •Maintain digital and physical files, synchronize marketing calendars across stakeholders, support onboarding, and improve workflows/processes using AI and productivity tools.
Travel: Medium travel

Pay and Benefits

Perks:Self LoveHealth InsuranceDentalVisionCoaching Sessions

Key Requirements

  • •Demonstrated success supporting a senior executive (CMO, CEO, or equivalent) in a fast-paced, global organization, with strong judgment to anticipate needs and manage competing priorities.
  • •Proven ability to coordinate complex multi-stakeholder calendars and cross-functional activities across time zones to keep leadership aligned and informed.
  • •Track record of handling confidential and sensitive information with the highest level of discretion and professionalism.
  • •Strong written and verbal communication skills to liaise confidently with senior leadership, external partners, and cross-functional teams.
  • •Comfortable leveraging AI and productivity tools, including experience organizing domestic/international travel, itineraries, and expense reporting.
Skills:CommunicationConfidentialityDiscretionOrganizationJudgment
Tech Stack:AIProductivity tools

Company Brief

Huda Beauty
Global cosmetics brand founded by Huda Kattan in 2013, known for makeup products (lashes, foundations, palettes, lip products) and a strong social-media-driven community and retail presence worldwide.
Industry: Beauty & Personal Care
Company Size: Medium (51 to 250 employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: Dubai, United Arab Emirates
Founded: 2013
Glassdoor
Glassdoor: 3.5
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