Senior Executive Assistant

Okta
San Francisco, Seattle, Chicago, New York, Toronto
Workplace: HybridFull timeUSD 134,000 - 185,000 annuallyFunction: Administration & Executive AssistanceExperience: 7+ yearsSkills: ["Resourcefulness","Calm under pressure","Sharp communication","Diplomacy","Proactive problem-solving"]

Partner directly with the Chief Product Officer by managing executive bandwidth, multi-time-zone calendars, and high-touch speaking and customer engagements. Own end-to-end execution for monthly product leadership meetings and company offsites, including agenda, content/decks, logistics, and action tracking. Use generative AI and automation to draft communications and reduce recurring admin friction while handling complex domestic and cross-border travel with discretion.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Okta
Okta
1 day ago

Senior Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Partner directly with the Chief Product Officer by managing executive bandwidth, multi-time-zone calendars, and high-touch speaking and customer engagements. Own end-to-end execution for monthly product leadership meetings and company offsites, including agenda, content/decks, logistics, and action tracking. Use generative AI and automation to draft communications and reduce recurring admin friction while handling complex domestic and cross-border travel with discretion.
Location: San Francisco, Seattle, Chicago, New York, Toronto
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage a multi-time-zone calendar (PST through EST) to protect deep-work time and balance internal syncs, customer engagements, and public speaking duties.
  • •Triage, evaluate, and track speaking requests; coordinate deck preparation, speaker briefs, and travel logistics.
  • •Own end-to-end execution for monthly product leadership and team-wide meetings, including agenda setting, content/deck consolidation, tech logistics, and post-meeting action items.
  • •Lead end-to-end planning and execution for company/leadership onsites, regional team gatherings, executive retreats, and product summit events.
  • •Use generative AI and workflow automation to draft and refine executive communications and meeting summaries while organizing complex domestic and cross-border travel with discretion.
Travel: High travel

Pay and Benefits

Salary: USD 134,000 - 185,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceDentalVision401kFlexible SpendingPaid LeaveParental Leave

Key Requirements

  • •7+ years of administrative support experience, including 3+ years directly supporting a C-level or SVP executive in high-growth enterprise SaaS or security.
  • •Practical experience using generative AI tools (e.g., ChatGPT, Claude, Gemini, Copilot) for writing, research, and drafting, plus modern automation tools.
  • •Proven track record planning and executing high-impact executive offsites, team onsites, and multi-day events.
  • •Ability to work in a hybrid capacity from an Okta hub (San Francisco, Seattle, Chicago, New York, or Toronto).
  • •Advanced proficiency with Google Workspace, Slack, and project management tools (Jira, Confluence, Asana, or similar).
Experience:7+ yearsEnterprise SaaSSecurity
Skills:ResourcefulnessCalm under pressureSharp communicationDiplomacyProactive problem-solving
Languages:English
Tech Stack:ChatGPTClaudeGeminiCopilotGoogle WorkspaceSlackJiraConfluenceAsana

Company Brief

Okta
Provides identity and access management cloud solutions that help organizations secure and manage user authentication, single sign-on, multi-factor authentication, and lifecycle management across applications and devices.
Industry: Cybersecurity
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Francisco, United States
Founded: 2009
WebsiteLinkedIn