Executive Assistant

Databricks
Amsterdam
Full timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Discretion","Sound judgment","Independent decision-making","Prioritization","Relationship management"]

Support R&D Vice Presidents and engineering/R&D leaders in Amsterdam as a multi-executive Executive Assistant. Own complex, multi-time-zone calendar optimization, coordinate cross-team scheduling, and support engineering planning cycles and cross-functional forums. Manage end-to-end expense and travel processes, produce executive briefing materials, track action items, and maintain accurate records. Provide coverage for other assistants, handle highly confidential information with discretion, and support visiting leadership and office events.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Databricks
Databricks
2 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Support R&D Vice Presidents and engineering/R&D leaders in Amsterdam as a multi-executive Executive Assistant. Own complex, multi-time-zone calendar optimization, coordinate cross-team scheduling, and support engineering planning cycles and cross-functional forums. Manage end-to-end expense and travel processes, produce executive briefing materials, track action items, and maintain accurate records. Provide coverage for other assistants, handle highly confidential information with discretion, and support visiting leadership and office events.
Location: Amsterdam
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage and optimize complex, multi-time zone calendars for R&D leaders, anticipating conflicts and aligning priorities.
  • •Coordinate cross-team scheduling and support engineering planning cycles, quarterly business reviews, and cross-team syncs.
  • •Own end-to-end expense and travel processes, ensuring compliance and identifying streamlining opportunities.
  • •Prepare briefing materials, agendas, and follow-up documentation; drive action item tracking and meeting cadence management.
  • •Maintain accurate records, support office events and visiting leadership, handle confidential information, and provide coverage for other assistants.
Travel: Low travel

Key Requirements

  • •5+ years of executive administrative experience, preferably in a global technology or software organization.
  • •Advanced calendar management skills, with Gmail and Google Calendar expertise, supporting multiple executives across time zones.
  • •Proven ability to exercise sound judgment and make independent decisions in ambiguous situations.
  • •Demonstrated ability to prioritize competing demands, communicate trade-offs, and resolve conflicts without escalation when possible.
  • •C1 English proficiency and strong relationship management/communication skills.
Experience:5+ yearsGlobal technologySoftware
Education:Bachelor's in Business Administration, HR, Marketing, Education, or a related area
Skills:DiscretionSound judgmentIndependent decision-makingPrioritizationRelationship management
Languages:English
Tech Stack:GmailGoogle CalendarAI toolsWorkflow automation

Company Brief

Databricks
Provides a unified data analytics platform powered by Apache Spark to simplify building, deploying, and scaling data engineering, data science, and machine learning workloads for enterprises.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2013
WebsiteLinkedIn