Administrative Officer

BAE Systems
United Kingdom
Workplace: HybridFull timeGBP 40,000+ annuallyFunction: Administration & Executive AssistanceSkills: ["Confidentiality","Stakeholder management","Document management","Proactive support","Time management"]

Provide administrative support to the Head Office Legal team (around 10 legal professionals). Coordinate meetings, travel, document and records management, invoice processing, and general team administration. Partner with stakeholders across the business to deliver a responsive service, manage confidential information in line with GDPR, maintain organised and secure filing systems, and use Microsoft Office to prepare documents and correspondence. Contribute to departmental projects and continuous improvement initiatives.

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BAE Systems
BAE Systems
20 hours ago

Administrative Officer

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Last checked: 2 hours agoStatus: Live

Job Summary

Provide administrative support to the Head Office Legal team (around 10 legal professionals). Coordinate meetings, travel, document and records management, invoice processing, and general team administration. Partner with stakeholders across the business to deliver a responsive service, manage confidential information in line with GDPR, maintain organised and secure filing systems, and use Microsoft Office to prepare documents and correspondence. Contribute to departmental projects and continuous improvement initiatives.
Location: United Kingdom
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Provide administrative support to the Head Office Legal function and help ensure smooth day-to-day operations.
  • •Build relationships with stakeholders across legal and other functions to understand and meet administrative requirements.
  • •Deliver a professional and responsive service by managing queries and escalating issues appropriately.
  • •Maintain accurate document management and filing systems, ensuring information is organised, secure, and compliant with quality standards.
  • •Coordinate meetings, travel arrangements and team events, and raise purchase orders and process legal invoices with Finance.

Pay and Benefits

Salary: GBP 40,000 annually

Key Requirements

  • •Experience in an administrative or secretarial support role.
  • •Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
  • •Experience maintaining accurate document management and filing systems.
  • •Experience coordinating meetings, diary commitments and travel arrangements.
  • •Knowledge of handling confidential information and data in line with GDPR requirements.
Skills:ConfidentialityStakeholder managementDocument managementProactive supportTime management
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlook

Eligibility

Security Clearance:Baseline Personnel Security Standard

Company Brief

BAE Systems
Multinational defence, security and aerospace company designing, manufacturing and supporting military and civilian systems including naval ships, submarines, aircraft, cyber solutions and electronic systems for governments and commercial customers.
Industry: Defense Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1999
WebsiteLinkedIn