Office Administrator

Sony Music
Dubai
Full timeFunction: Administration & Executive AssistanceSkills: ["Proactive","Highly organized","Problem solving","Attention to detail","Schedule management"]

Run day-to-day office operations for the Dubai office, covering facilities, supplies, vendor and supplier coordination, PO Box and deliveries, and meeting hospitality. Own government and PRO-related administration such as visa and license renewals, RTA card applications, permits, and associated PO and legal admin support. Provide executive support to the MD, including travel and expense management (Concur) and VIP handling for visiting artists and partners.

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FursaFursa
Sony Music
Sony Music
3 months ago

Office Administrator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 15 hours agoStatus: Live

Job Summary

Run day-to-day office operations for the Dubai office, covering facilities, supplies, vendor and supplier coordination, PO Box and deliveries, and meeting hospitality. Own government and PRO-related administration such as visa and license renewals, RTA card applications, permits, and associated PO and legal admin support. Provide executive support to the MD, including travel and expense management (Concur) and VIP handling for visiting artists and partners.
Location: Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Maintain day-to-day office operations including supplies, kitchen/office needs, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings, and meeting F&B.
  • •Handle government and PRO administration such as visa applications and employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals, RTA card applications, Tecom permits, and insurance/medical insurance renewals.
  • •Raise Purchase Orders and support legal admin tasks.
  • •Provide support to the MD including travel and expense management using Concur.
  • •Support VIP handling for artists and partners visiting Dubai and assist with gifting/relationship touches and marketing events.

Key Requirements

  • •Previous office administration, PRO, or executive support experience in a fast-paced, creative office environment (ideally in the UAE).
  • •Comfortable owning a busy, varied workload with strong character, team spirit, and attention to detail.
  • •Highly organized with the ability to manage schedules, suppliers, and day-to-day administrative operations.
  • •Competent in Microsoft Office and able to navigate UAE Government and Free-Zone systems.
  • •Kind, considerate, and proactive problem solver who can respond effectively to everyday office needs.
Skills:ProactiveHighly organizedProblem solvingAttention to detailSchedule management
Tech Stack:Microsoft OfficeConcur

Company Brief

Sony Music
Global recorded music company and artist services organization managing recording, publishing partnerships, and distribution for major and independent artists across diverse genres worldwide.
Industry: Music Industry
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York, United States
Founded: 1929
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