Team Administrator

BAE Systems
United Kingdom
Workplace: HybridFull timeGBP 30,000+ annuallyFunction: Administration & Executive AssistanceSkills: ["Communication","Stakeholder management","Confidentiality","Organisation","Proactivity"]

Support the Group Pension teams by providing administrative and secretarial assistance to ensure smooth pension governance and operations. Coordinate secure incoming and outgoing post, schedule and run trustee-related meetings, and manage travel, accommodation, and travel/expense claims. Maintain accurate records and document retention, monitor shared mailboxes, and partner with trustees, advisers, providers, and member representatives in a confidential, professional environment.

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BAE Systems
BAE Systems
1 day ago

Team Administrator

✓ Verified Job

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Source: Company careers pageValidated by: Fursa AI
Last checked: 11 hours agoStatus: Live

Job Summary

Support the Group Pension teams by providing administrative and secretarial assistance to ensure smooth pension governance and operations. Coordinate secure incoming and outgoing post, schedule and run trustee-related meetings, and manage travel, accommodation, and travel/expense claims. Maintain accurate records and document retention, monitor shared mailboxes, and partner with trustees, advisers, providers, and member representatives in a confidential, professional environment.
Location: United Kingdom
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Provide administrative and secretarial support to the Group Pension teams.
  • •Manage incoming and outgoing post, ensuring correspondence and key documentation are distributed accurately and securely.
  • •Coordinate meetings, including scheduling, room bookings, catering attendee lists, and security requirements for external attendees.
  • •Manage travel and accommodation arrangements, and process and coordinate travel and expense claims for trustees, member representatives, and senior colleagues.
  • •Support pension governance activities by handling confidential records and documentation, and maintain and update policies, procedures, and records.

Pay and Benefits

Salary: GBP 30,000 annually

Key Requirements

  • •Previous experience in an administrative or secretarial role, preferably in an office environment.
  • •Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • •Strong communication and stakeholder management skills to engage professionally with senior stakeholders.
  • •Experience supporting pension-related activities is advantageous, though not required.
Skills:CommunicationStakeholder managementConfidentialityOrganisationProactivity
Tech Stack:Microsoft OfficeOutlookWordExcelPowerPoint

Eligibility

Security Clearance:Baseline Personnel Security Standard

Company Brief

BAE Systems
Multinational defence, security and aerospace company designing, manufacturing and supporting military and civilian systems including naval ships, submarines, aircraft, cyber solutions and electronic systems for governments and commercial customers.
Industry: Defense Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1999
WebsiteLinkedIn