Front Office Administrative Assistant

Thales
Austin
Workplace: OnsiteFull timeUSD 44,572 - 83,973 annuallyFunction: Administration & Executive AssistanceExperience: 1-3 yearsEducation: associatesSkills: ["Professional","Highly organized","Detail-oriented","Responsive","Customer-service focused"]

Manage front office operations and administrative support in an on-site environment, serving employees, visitors, and executives. Coordinate facilities and meeting rooms, handle mail and deliveries, process invoices and expenses, manage purchase orders, and support executive travel logistics. Assist the Chief of Staff with special projects while maintaining an organized, responsive workplace in a fast-paced setting.

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Thales
Thales
4 days ago

Front Office Administrative Assistant

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Last checked: 11 hours agoStatus: Live

Job Summary

Manage front office operations and administrative support in an on-site environment, serving employees, visitors, and executives. Coordinate facilities and meeting rooms, handle mail and deliveries, process invoices and expenses, manage purchase orders, and support executive travel logistics. Assist the Chief of Staff with special projects while maintaining an organized, responsive workplace in a fast-paced setting.
Location: Austin
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Manage visitor and front desk operations.
  • •Coordinate office space and meeting room schedules.
  • •Handle mail and deliveries.
  • •Process invoices/expenses and manage purchase orders.
  • •Provide executive travel, meeting/catering coordination, and general administrative support including special projects with the Chief of Staff.

Pay and Benefits

Salary: USD 44,572 - 83,973 annually
Perks:Health InsuranceDentalVision401kPaid LeaveRetirement SavingsLife InsuranceDisability InsuranceWell-being Program

Key Requirements

  • •Associates degree; or equivalent work experience.
  • •1 to 3+ years of experience in an admin/receptionist role in a business environment.
  • •Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel) and SharePoint.
  • •Ability to work independently.
  • •Excellent organizational skills with strong attention to detail.
Experience:1-3 years
Education:Associate's
Skills:ProfessionalHighly organizedDetail-orientedResponsiveCustomer-service focused
Tech Stack:Microsoft OfficeOutlookWordPowerPointExcelSharePointOracle

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Thales
Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.
Industry: Defense Technology
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Paris, France
Founded: 2000
WebsiteLinkedIn