Office Manager & Facilities Associate

Huspy
Madrid
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 2-4 yearsSkills: ["Proactive","Problem-solving","Communication","Process improvement","Interpersonal skills"]

Own the daily operations of the Madrid headquarters and ensure a seamless, inspiring workplace experience. Serve as the main point of contact for employees and vendors, optimize office costs, and build scalable office workflows. Partner with People for new-hire onboarding logistics, oversee Health & Safety compliance, and support expansion setup. Coordinate with IT, Legal, and Finance to keep equipment, contracts, and invoices running smoothly, while supporting internal events.

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Huspy
Huspy
2 days ago

Office Manager & Facilities Associate

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Last checked: 10 hours agoStatus: Live

Job Summary

Own the daily operations of the Madrid headquarters and ensure a seamless, inspiring workplace experience. Serve as the main point of contact for employees and vendors, optimize office costs, and build scalable office workflows. Partner with People for new-hire onboarding logistics, oversee Health & Safety compliance, and support expansion setup. Coordinate with IT, Legal, and Finance to keep equipment, contracts, and invoices running smoothly, while supporting internal events.
Location: Madrid
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Run daily office operations as the primary point of contact for employees and vendors, including maintenance, cleaning, and supplies.
  • •Monitor office spend, renegotiate vendor contracts, and drive cost optimization and budget efficiency.
  • •Design and implement office workflows for meeting room management, procurement, and workplace rules.
  • •Support onboarding with the People team, manage logistics for new hires, and oversee PRL health & safety compliance.
  • •Coordinate with IT, Legal, and Finance on equipment, contracts, invoices, and support internal events and culture-building activities.

Pay and Benefits

Perks:Paid LeaveMeal Allowance

Key Requirements

  • •2–4 years of experience in office management, workplace operations, or a similar administrative role.
  • •A proactive problem-solver mindset with a strong track record of getting things done efficiently.
  • •Comfort managing office budgets and identifying opportunities for cost reduction.
  • •Exceptional interpersonal skills and ability to connect different teams as the office “glue”.
  • •Fluency in Spanish and English.
Experience:2-4 years
Skills:ProactiveProblem-solvingCommunicationProcess improvementInterpersonal skills
Languages:SpanishEnglish

Company Brief

Huspy
Huspy is a real estate technology platform that helps homebuyers search properties and secure mortgages more efficiently. It combines property discovery, mortgage services, and digital workflows to simplify the home-buying process in the UAE and broader MENA region.
Industry: PropTech
Company Size: Medium (51 to 250 employees)
Growth: Scaleup
Headquarters: Dubai, United Arab Emirates
Founded: 2020
WebsiteLinkedIn