Procurement Administrator

Alcazar Energy
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3-5 yearsEducation: bachelorsSkills: ["Highly organised","Detail-oriented","Communication","Coordination","Accuracy","Vendor management"]

Manage the end-to-end procurement administration process by maintaining a central tracker for signed agreements and ensuring contract coverage before PO issuance. Support finance forecasting by regularly sharing committed PO/agreement visibility. Own PO lifecycle in the ERP, including revisions, vendor onboarding, and first-line vendor query resolution, while standardizing PO numbering, templates, and filing conventions across entities and projects.

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Alcazar Energy
Alcazar Energy
1 day ago

Procurement Administrator

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Last checked: 9 hours agoStatus: Live

Job Summary

Manage the end-to-end procurement administration process by maintaining a central tracker for signed agreements and ensuring contract coverage before PO issuance. Support finance forecasting by regularly sharing committed PO/agreement visibility. Own PO lifecycle in the ERP, including revisions, vendor onboarding, and first-line vendor query resolution, while standardizing PO numbering, templates, and filing conventions across entities and projects.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Maintain a centralized agreements/contracts tracker for signed project agreements across entities, including status and renewal/expiry flagging.
  • •Ensure agreement compliance by confirming a signed agreement is in place before PO issuance and flagging gaps.
  • •Own PO lifecycle in the ERP from creation to approval follow-up and sharing of the approved PO with the end user or requestor.
  • •Prepare POs based on cost controller inputs and action PO revisions following approvals and instructions.
  • •Register and maintain vendor records in the ERP and serve as first point of contact for vendor queries on PO or contract status, escalating to cost control when needed.

Key Requirements

  • •3 to 5 years in procurement, purchasing, or contracts administration in a multi-entity or project-based environment.
  • •Experience using PO/ERP systems such as SAP, Oracle, Dynamics, or similar.
  • •Strong Excel skills.
  • •Working knowledge of contract terms and procurement controls (approval matrices, segregation of duties, audit trail).
  • •Bachelor's degree in business, supply chain, finance, or a related field (or equivalent practical experience).
Experience:3-5 yearsEnergyInfrastructureConstruction
Education:Bachelor's in business, supply chain, finance, or related field
Skills:Highly organisedDetail-orientedCommunicationCoordinationAccuracyVendor management
Tech Stack:ExcelSAPOracleDynamicsERP

Company Brief

Alcazar Energy
Alcazar Energy Partners is an independent sustainable infrastructure fund manager that develops, finances and operates utility-scale renewable energy projects (solar and onshore wind) in emerging markets, focusing on large-scale project development and investment.
Industry: Renewable Energy
Company Size: Medium (51 to 250 employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: Luxembourg, Luxembourg
Founded: 2014
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