Administrative Assistant

Constellation Brands
Chicago
Workplace: OnsiteFull timeUSD 28.19 - 40.56 hourlyFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Communication","Organization","Time management","Attention to detail","Problem-solving","Professional judgment","Confidentiality","Self-starter"]

Support senior IT leaders as a trusted operational partner, coordinating executive priorities, operating rhythms, and day-to-day administrative functions. Manage calendars, travel, meeting logistics, and communications across IT leadership and stakeholders. Coordinate IT leadership forums, track action items and deliverables, and help prepare executive-ready presentations and governance materials. Improve administrative efficiency by establishing standard ways of working and supporting special projects.

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Constellation Brands
Constellation Brands
1 day ago

Administrative Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live

Job Summary

Support senior IT leaders as a trusted operational partner, coordinating executive priorities, operating rhythms, and day-to-day administrative functions. Manage calendars, travel, meeting logistics, and communications across IT leadership and stakeholders. Coordinate IT leadership forums, track action items and deliverables, and help prepare executive-ready presentations and governance materials. Improve administrative efficiency by establishing standard ways of working and supporting special projects.
Location: Chicago
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics.
  • •Proactively manage competing priorities and serve as a central coordination point across leadership teams for alignment and communication.
  • •Coordinate IT leadership forums (agenda development, materials preparation, and follow-ups) and track action items, decisions, and deliverables.
  • •Partner across IT functions to coordinate meetings, communications, and key initiatives, including drafting and distributing executive communications and summaries.
  • •Develop executive-ready presentations and supporting documentation, and implement process improvements to enhance administrative efficiency.

Pay and Benefits

Salary: USD 28.19 - 40.56 hourly
Perks:Paid LeaveHealth InsuranceDentalVision401k

Key Requirements

  • •3+ years of office administrative support experience, preferably supporting senior management.
  • •Strong proficiency in Microsoft Office (Outlook, Word, Excel, including pivot tables) with emphasis on PowerPoint.
  • •Strong calendaring and event planning skills, with excellent organizational and time management to prioritize multiple priorities.
  • •Excellent verbal and written communication skills to work effectively with all levels of management, vendors, and business partners.
  • •Ability to apply problem solving and advanced judgment in situations without established procedures, with high accuracy and strong professional ethics/confidentiality.
Experience:3+ years
Skills:CommunicationOrganizationTime managementAttention to detailProblem-solvingProfessional judgmentConfidentialitySelf-starter
Licenses:Valid driver's license
Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointWorkdayJiraMiroConfluenceWebExZoomMicrosoft TeamsPivot tables

Company Brief

Constellation Brands
Produces, markets, and distributes beer, wine, and spirits brands across North America and internationally, including major labels and craft offerings, serving retail, on-premise, and e-commerce channels.
Industry: Food & Beverage
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Victor, United States
Founded: 1945
WebsiteLinkedIn