Administrative Assistant 5

Adobe Systems
San Francisco
Workplace: OnsiteFull timeUSD 108,900 - 157,650 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Organizational skills","Proactive problem-solving","Discretion","Communication","Collaboration"]

Support three senior directors on the Agenti c Team by coordinating executive communications and complex scheduling across global time zones. Manage team calendars, agendas, and distribution materials, handle travel arrangements and expense reimbursements with precision, and support onboarding logistics such as workspace and equipment setup. Partner with other executive and administrative assistants to drive team events, offsites, and operational improvements while maintaining discretion with confidential information.

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Adobe Systems
Adobe Systems
1 day ago

Administrative Assistant 5

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Last checked: 3 hours agoStatus: Live

Job Summary

Support three senior directors on the Agenti c Team by coordinating executive communications and complex scheduling across global time zones. Manage team calendars, agendas, and distribution materials, handle travel arrangements and expense reimbursements with precision, and support onboarding logistics such as workspace and equipment setup. Partner with other executive and administrative assistants to drive team events, offsites, and operational improvements while maintaining discretion with confidential information.
Location: San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Coordinate complex internal and external meetings across global time zones for executives and key customers.
  • •Manage the team calendar, ensuring meetings are up to date with accurate agendas and attendees.
  • •Arrange business travel and adapt itineraries as changes arise.
  • •Process business expense reimbursements, invoices, and PO handling with precision.
  • •Support onboarding logistics, maintain organizational materials (distribution lists/organizational charts), and help plan team events and offsites.

Pay and Benefits

Salary: USD 108,900 - 157,650 annually

Key Requirements

  • •Bachelor’s degree or equivalent work experience.
  • •5+ years of experience in coordination, administrative, or operations capacity.
  • •Experience supporting executives at high levels, building relationships, and understanding leadership priorities.
  • •Strong proficiency with Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or similar expense-reporting tools.
  • •Ability to work autonomously, prioritize in a fast-paced environment, handle interruptions, and maintain confidentiality with discretion.
Experience:5+ yearsTech environment
Education:Bachelor's
Skills:Organizational skillsProactive problem-solvingDiscretionCommunicationCollaboration
Tech Stack:Microsoft OfficeMicrosoft TeamsOutlookWordExcelPowerPointSlackConcur

Company Brief

Adobe Systems
Provides creative, marketing, and document management software and cloud services, including Photoshop, Illustrator, Acrobat, and the Adobe Experience Cloud, serving creative professionals, enterprises, and governments worldwide.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Jose, United States
Founded: 1982
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