Shield AI

1 week ago

Executive Assistant, Marketing

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Provide executive-level support to the CMO and partner with Marketing leadership to keep priorities aligned and operations running smoothly. Manage complex calendars across time zones, coordinate meetings and leadership offsites, capture notes and action items, and handle confidential stakeholder communications. Own planning, budget admin, invoices, and expense reports, prepare executive presentations in PowerPoint, and coordinate complex domestic/international travel with on-site support in San Mateo.

Location: San Mateo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage complex multi-time-zone calendars for the CMO and optimize executive time amid competing priorities.
•Coordinate meetings, executive reviews, leadership offsites, and customer engagements, including agendas, logistics, and follow-ups.
•Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
•Handle Marketing operations administration such as budget tracking, purchase requests, invoice processing, and expense reports.
•Prepare and format executive presentations and business documents in PowerPoint; coordinate domestic and international travel and on-site event support.

Travel: Low travel

Pay and Benefits

Salary: USD 110,000 - 170,000 annually

Equity and Bonus:Equity

Key Requirements

•15+ years supporting C-level executives as an executive assistant/administrator in fast-paced environments.
•Proven ability to manage highly complex calendars, travel, and competing priorities with minimal direction.
•Strong organizational skills with exceptional attention to detail, follow-through, and executive-level discretion.
•Experience preparing executive-level presentations and business documents using PowerPoint and other tools.
•Strong written and verbal communication skills with executive presence; ability to coordinate leadership meetings, agendas, and action-item tracking.

Experience:AerospaceDefense-techHigh-growth technology

Skills:ProfessionalismJudgmentOrganizationCommunicationStakeholder management

Tech Stack:PowerPointMicrosoft Office SuiteGoogle WorkspaceSlackMicrosoft TeamsCalendaring systemsVideo conferencingConcurExpensifyAI-powered productivity tools

Company Brief

Shield AI

Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.

Industry: Defense Technology

Company Size: Large (251 to 1,000 employees)

Growth: Scaleup

Funding: Series E+

Headquarters: San Diego, United States

Founded: 2015

Website LinkedIn

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Shield AI

1 week ago

Executive Assistant, Marketing

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: San Mateo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage complex multi-time-zone calendars for the CMO and optimize executive time amid competing priorities.
•Coordinate meetings, executive reviews, leadership offsites, and customer engagements, including agendas, logistics, and follow-ups.
•Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
•Handle Marketing operations administration such as budget tracking, purchase requests, invoice processing, and expense reports.
•Prepare and format executive presentations and business documents in PowerPoint; coordinate domestic and international travel and on-site event support.

Travel: Low travel

Pay and Benefits

Salary: USD 110,000 - 170,000 annually

Equity and Bonus:Equity

Key Requirements

•15+ years supporting C-level executives as an executive assistant/administrator in fast-paced environments.
•Proven ability to manage highly complex calendars, travel, and competing priorities with minimal direction.
•Strong organizational skills with exceptional attention to detail, follow-through, and executive-level discretion.
•Experience preparing executive-level presentations and business documents using PowerPoint and other tools.
•Strong written and verbal communication skills with executive presence; ability to coordinate leadership meetings, agendas, and action-item tracking.

Experience:AerospaceDefense-techHigh-growth technology

Skills:ProfessionalismJudgmentOrganizationCommunicationStakeholder management

Tech Stack:PowerPointMicrosoft Office SuiteGoogle WorkspaceSlackMicrosoft TeamsCalendaring systemsVideo conferencingConcurExpensifyAI-powered productivity tools

Company Brief

Shield AI

Industry: Defense Technology

Company Size: Large (251 to 1,000 employees)

Growth: Scaleup

Funding: Series E+

Headquarters: San Diego, United States

Founded: 2015

Website LinkedIn