Document Controller I Real Estate I Asset Development (Dubai, AE)

Al Futtaim Group
Dubai
Workplace: OnsiteFull timeFunction: Real Estate & Property ManagementExperience: 3-5 yearsEducation: bachelorsSkills: ["Organizational skills","Communication skills","Confidentiality","Records management","Coordination"]

Manage end-to-end project documentation for real estate and asset development, including registering, tracking, distributing, and archiving correspondence, drawings, reports, RFIs, submittals, and contractual documents. Administer Aconex workflows with accurate logs, version control, and access permissions, and generate status and overdue reports. Support meeting coordination, maintain action trackers, and ensure secure recordkeeping and compliance from initiation through handover.

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FursaFursa
Al Futtaim Group
Al Futtaim Group
5 hours ago

Document Controller I Real Estate I Asset Development (Dubai, AE)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Manage end-to-end project documentation for real estate and asset development, including registering, tracking, distributing, and archiving correspondence, drawings, reports, RFIs, submittals, and contractual documents. Administer Aconex workflows with accurate logs, version control, and access permissions, and generate status and overdue reports. Support meeting coordination, maintain action trackers, and ensure secure recordkeeping and compliance from initiation through handover.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Real Estate & Property Management
Seniority: Mid level

Key Responsibilities

  • •Administer and manage the project document control system using Aconex.
  • •Register, track, distribute, and archive all incoming and outgoing correspondence, drawings, reports, RFIs, submittals, and contractual documents.
  • •Maintain accurate document logs and ensure proper version control, with timely circulation to relevant stakeholders.
  • •Set up and maintain Aconex workflows, distribution matrices, access permissions, and generate reports on document status and approval timelines.
  • •Organize meetings, prepare agendas, record and distribute minutes, and maintain action trackers while providing administrative support to the department director and team.

Key Requirements

  • •Manage project documentation, correspondence, and administrative coordination using Aconex, ensuring accurate records, version control, and timely distribution to stakeholders.
  • •Register, track, distribute, and archive incoming and outgoing documents, including drawings, reports, RFIs, submittals, and contractual documents.
  • •Set up and maintain Aconex project workflows, distribution matrices, and access permissions, including supporting consultants and contractors on document submission protocols.
  • •Maintain electronic and physical filing systems and ensure secure storage of sensitive and contractual documentation, including as-built and handover files.
  • •Bachelor’s degree and 3-5 years’ experience in document control or project administration, preferably in construction, engineering, real estate, or similar environments.
Experience:3-5 yearsConstructionEngineeringReal estateCultural projectsProject administration
Education:Bachelor's
Skills:Organizational skillsCommunication skillsConfidentialityRecords managementCoordination
Tech Stack:Aconex

Company Brief

Al Futtaim Group
Al-Futtaim Group is a diversified UAE conglomerate operating across automotive, retail, real estate, finance and services, representing 200+ global brands and serving customers across 20+ countries with over 40,000 employees.
Industry: Conglomerates & Holding Companies
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Dubai, United Arab Emirates
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