Recruiting Systems Administrator

Quince
United States
Workplace: RemoteFull timeUSD 126,000 - 172,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Problem-solving","Attention to detail","Process improvement","Documentation","Communication"]

Own the day-to-day administration and optimization of the talent acquisition tech stack, including Greenhouse (ATS), ModernLoop (interview scheduling), and adjacent recruiting tools and in-house systems. Configure workflows, templates, permissions, and automations to streamline recruiter and coordinator operations. Maintain ATS data hygiene, support integrations, triage issues as tier-one support, partner on troubleshooting, and help document and automate processes as Quince scales hiring.

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Quince
Quince
3 days ago

Recruiting Systems Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 21 hours agoStatus: Live

Job Summary

Own the day-to-day administration and optimization of the talent acquisition tech stack, including Greenhouse (ATS), ModernLoop (interview scheduling), and adjacent recruiting tools and in-house systems. Configure workflows, templates, permissions, and automations to streamline recruiter and coordinator operations. Maintain ATS data hygiene, support integrations, triage issues as tier-one support, partner on troubleshooting, and help document and automate processes as Quince scales hiring.
Location: United States
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Administer and configure Greenhouse, ModernLoop, and adjacent recruiting tools, including job templates, interview plans, scorecards, approval chains, and permissions.
  • •Manage user access, roles, and permission groups across the TA stack and ensure timely offboarding.
  • •Build and maintain recruiting workflows and automations that reduce manual steps for recruiters and coordinators.
  • •Own ATS data hygiene, including deduplication, field standardization, and routine audits to keep reporting reliable.
  • •Provide tier-one support for recruiter and coordinator system questions by triaging, resolving, or escalating issues with clear context.

Pay and Benefits

Salary: USD 126,000 - 172,000 annually

Key Requirements

  • •5+ years of experience administering recruiting or HR systems, with hands-on Greenhouse or comparable ATS administration.
  • •Strong working knowledge of interview scheduling tools such as ModernLoop and their configuration.
  • •Experience managing user access, permissions, and workflow configuration in SaaS platforms.
  • •A track record of improving data hygiene and building reporting-ready processes in recruiting systems.
  • •Comfort with AI-enabled tooling and automation to reduce repetitive operational work; SQL and APIs are a plus.
Experience:5+ years
Skills:Problem-solvingAttention to detailProcess improvementDocumentationCommunication
Tech Stack:GreenhouseModernLoopATSSaaSSQLAPIsAI-enabled tooling

Company Brief

Quince
Quince is a direct-to-consumer brand offering affordable, high-quality apparel, home goods, and essentials—such as cashmere, basics, and home textiles—focused on transparent sourcing and value pricing for customers.
Industry: Direct to Consumer Brands
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Headquarters: San Francisco, United States
Founded: 2015
WebsiteLinkedIn