Administrative Clerk - Mailroom

Machinify
United States
Workplace: OnsiteFull timeUSD 23+ hourlyFunction: Administration & Executive Assistance0Skills: ["Attention to detail","Communication","Organization"]

Administrative Clerk in the mailroom supporting daily intake and dispatch of mail in a healthcare-focused company. You will process mail, scan and prepare documents, manage certified mail, log items with tracking in Excel, operate mailroom equipment, and deliver mail within the office. This entry-level, in-person role emphasizes accuracy, confidentiality, and professional communication as you support multiple departments.

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FursaFursa
Machinify
Machinify
2 months ago

Administrative Clerk - Mailroom

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Administrative Clerk in the mailroom supporting daily intake and dispatch of mail in a healthcare-focused company. You will process mail, scan and prepare documents, manage certified mail, log items with tracking in Excel, operate mailroom equipment, and deliver mail within the office. This entry-level, in-person role emphasizes accuracy, confidentiality, and professional communication as you support multiple departments.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Process all incoming and outgoing mail and packages with accuracy and timeliness.
  • •Monitor email folders and prepare documents to be scanned (including subpoenas and legal correspondence).
  • •Scan documents for all departments and ensure proper routing.
  • •Prepare outgoing certified mail and maintain tracking information.
  • •Log items with tracking numbers (FEDEX, UPS) into Excel and ensure traceability.
  • •Operate mailroom machinery (postage machine, copiers, phones, voicemail, computers) and support general office equipment.
  • •Pony/hand-carry mail to departments within the office as needed.

Pay and Benefits

Salary: USD 23 hourly
Perks:Paid Holidays401kLife InsuranceRemote Work

Key Requirements

  • •0-1 years of experience in an entry-level position.
  • •Familiarity with or ability to learn to use office equipment (copiers, printers, fax machines, phone systems).
  • •Familiarity with Microsoft Office Products (Word, Excel, PowerPoint, Outlook).
  • •Very strong attention to detail and organizational skills.
  • •Professional written and verbal communication skills.
Experience:0Healthcare
Skills:Attention to detailCommunicationOrganization
Languages:English
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlookCopiersPrintersFax machines

Company Brief

Machinify
Provides AI-driven predictive maintenance and asset-monitoring solutions for manufacturing and industrial operations, using IoT sensor data and machine learning to reduce downtime, optimize performance, and extend equipment life.
Industry: Industrial Automation
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