Shipping Assistant

Alfalaval
Pune
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5-7 yearsEducation: bachelorsSkills: ["Analytical skill","Team player","Problem solving","Self-motivated","Data accuracy"]

Coordinate shipment dispatch activities for machines and parts, from plan receipt through packing, documentation, and handover to logistics partners. Generate packing lists and update systems (including Movex/ERP/MM), prepare E-way bills, gate passes, and carrier documents, and ensure damage-free delivery. Manage procurement of packing materials, monitor team processes and performance, support daily shift work, and lead safety (HSE), quality, delivery cost, and EMS/OHSAS compliance in Pune.

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FursaFursa
Alfalaval
Alfalaval
1 day ago

Shipping Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 45 minutes agoStatus: Live

Job Summary

Coordinate shipment dispatch activities for machines and parts, from plan receipt through packing, documentation, and handover to logistics partners. Generate packing lists and update systems (including Movex/ERP/MM), prepare E-way bills, gate passes, and carrier documents, and ensure damage-free delivery. Manage procurement of packing materials, monitor team processes and performance, support daily shift work, and lead safety (HSE), quality, delivery cost, and EMS/OHSAS compliance in Pune.
Location: Pune
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Dispatch machines and spares on time, updating statuses in Movex and generating packing lists and order booking/VGM documents.
  • •Pack items (including plywood/pinewood/rubberwood packing when required), record size/weight, and prepare final packing lists.
  • •Prepare and file shipping documentation (gate pass, E-way bill, carrier documents, invoice sign-off) and ensure correct documents to consignee/transporters/CFS.
  • •Coordinate local and international transportation and dispatch follow-ups with sales, transporters, courier partners, and internal teams (e.g., O2C, quality, planners).
  • •Own safety, HSE/EMS and OHSAS requirements, drive quality and deviations/line stops control, and support training, audits, and process improvement.

Key Requirements

  • •Graduate with 5-7 years of experience in the same field
  • •Knowledge of store and warehouse processes
  • •Knowledge of ERP and MM tools
  • •Strong analytical skills with an ability to record and maintain data accurately
  • •Independent, self-motivated approach with drive to continuously improve performance
Experience:5-7 yearsSupply chainLogisticsManufacturing operations
Education:Bachelor's
Skills:Analytical skillTeam playerProblem solvingSelf-motivatedData accuracy
Tech Stack:MovexERPMME way billIncotermsO2C

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn