Thales

1 month ago

Sr. Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 5 hours agoStatus: Live

Job Summary

Support executive leaders and cross-functional teams with high-level administrative and operational coordination. Manage calendars, travel, meetings, and reporting; ensure site operations across Facilities, Security, HSE, and Business Continuity are compliant and efficient while handling confidential information with discretion in a fast-paced, visible environment.

Location: Salt Lake City

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Provide comprehensive administrative support to executive leaders, including calendar management, meeting coordination, scheduling, and day-to-day business operations support.
•Coordinate domestic and international travel arrangements, prepare reports, presentations, correspondence, and manage meeting logistics including conference rooms, catering, agendas, and virtual conferencing.
•Support site operations by coordinating activities across Facilities, Security, Health, Safety & Environment (HSE), and Business Continuity functions, ensuring compliance with established policies and procedures.
•Manage visitor coordination, site access processes, records management, training documentation, OSHA-related activities, and other site compliance requirements to support a safe and secure workplace.
•Plan and coordinate onsite and offsite meetings, customer visits, training sessions, onboarding activities, employee engagement events, and other team initiatives that support business objectives.

Pay and Benefits

Perks:Health InsuranceDentalVisionRetirement

Key Requirements

•Bachelor’s degree in a related field and 2+ years of administrative experience, or an equivalent combination of education and experience, including 6+ years supporting senior leaders and/or executive staff in a fast-paced business environment.
•Proven experience providing executive administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and office operations support.
•Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and experience maintaining organized electronic and physical filing systems, records, and documentation.
•Strong organizational, time management, and multitasking skills with the ability to prioritize competing demands and handle confidential information with discretion.
•Must be a US Person as defined in applicable law.

Experience:2-6 yearsDefenseAerospace

Education:Bachelor's

Skills:OrganizationTime managementMultitaskingCommunicationDiscretion

Company Brief

Thales

Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.

Industry: Defense Technology

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Paris, France

Founded: 2000

Website LinkedIn

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Thales

1 month ago

Sr. Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 5 hours agoStatus: Live

Job Summary

Location: Salt Lake City

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Provide comprehensive administrative support to executive leaders, including calendar management, meeting coordination, scheduling, and day-to-day business operations support.
•Coordinate domestic and international travel arrangements, prepare reports, presentations, correspondence, and manage meeting logistics including conference rooms, catering, agendas, and virtual conferencing.
•Support site operations by coordinating activities across Facilities, Security, Health, Safety & Environment (HSE), and Business Continuity functions, ensuring compliance with established policies and procedures.
•Manage visitor coordination, site access processes, records management, training documentation, OSHA-related activities, and other site compliance requirements to support a safe and secure workplace.
•Plan and coordinate onsite and offsite meetings, customer visits, training sessions, onboarding activities, employee engagement events, and other team initiatives that support business objectives.

Pay and Benefits

Perks:Health InsuranceDentalVisionRetirement

Key Requirements

•Bachelor’s degree in a related field and 2+ years of administrative experience, or an equivalent combination of education and experience, including 6+ years supporting senior leaders and/or executive staff in a fast-paced business environment.
•Proven experience providing executive administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and office operations support.
•Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and experience maintaining organized electronic and physical filing systems, records, and documentation.
•Strong organizational, time management, and multitasking skills with the ability to prioritize competing demands and handle confidential information with discretion.
•Must be a US Person as defined in applicable law.

Experience:2-6 yearsDefenseAerospace

Education:Bachelor's

Skills:OrganizationTime managementMultitaskingCommunicationDiscretion

Company Brief

Thales

Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.

Industry: Defense Technology

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Paris, France

Founded: 2000

Website LinkedIn