Executive Assistant - FTC

Baird
London
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Communication","Critical thinking","Problem-solving","Organization","Client service"]

Support Baird’s Global Investment Banking team as an Executive Assistant on a minimum 12-month fixed-term contract. You’ll manage complex multi-time-zone diaries, coordinate meetings and conference calls, and handle daily email correspondence. The role includes end-to-end domestic and international travel arrangements, expense processing, and event organization, while serving as a point of contact/project assistant on investment banking deals and using AI tools to streamline workflow.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Baird
Baird
1 month ago

Executive Assistant - FTC

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 10 days agoStatus: Live

Job Summary

Support Baird’s Global Investment Banking team as an Executive Assistant on a minimum 12-month fixed-term contract. You’ll manage complex multi-time-zone diaries, coordinate meetings and conference calls, and handle daily email correspondence. The role includes end-to-end domestic and international travel arrangements, expense processing, and event organization, while serving as a point of contact/project assistant on investment banking deals and using AI tools to streamline workflow.
Location: London
Workplace: Hybrid
Employment Type: Full time · 12 months
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative and operational support to investment bankers, including diary management, scheduling meetings/calls, and coordinating conference calls.
  • •Manage daily correspondence and email, and research/compile data and communications to complete tasks.
  • •Arrange end-to-end domestic and international travel and coordinate logistical details.
  • •Process and submit expenses, and act as a designated point of contact/project assistant on investment banking deals.
  • •Organize events (e.g., Closing Dinners and Sector Events) and coordinate with internal teams while using AI tools to streamline workflow.
Travel: Extensive travel

Key Requirements

  • •Minimum 5+ years of Executive Assistant experience, ideally supporting a fast-paced investment banking team, professional services, or financial services (deal/Project Assistant experience advantageous).
  • •Advanced time management, organizational and prioritization skills.
  • •Proficiency in Microsoft Office 365 and tools such as Outlook, Concur, and Salesforce (or similar).
  • •Strong critical thinking, problem-solving, and proactive working style.
  • •Excellent written and verbal communication skills and strong interpersonal skills.
Experience:5+ yearsInvestment bankingFinancial servicesProfessional services
Skills:CommunicationCritical thinkingProblem-solvingOrganizationClient service
Tech Stack:Microsoft Office 365OutlookConcurSalesforceAI toolsRogo

Company Brief

Baird
Robert W. Baird & Co. is an employee-owned financial services firm providing wealth management, investment banking, asset management, and capital markets services to individuals, institutions, and corporations across the U.S. and internationally.
Industry: Wealth Management
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: Milwaukee, United States
Founded: 1919
WebsiteLinkedIn