HR Coordinator/Admin (Bilingual)

Tovala
United States
Workplace: OnsiteFull timeUSD 60,000 - 75,000 annuallyFunction: Administration & Executive AssistanceExperience: 1+ yearsSkills: ["Attention to detail","Self-awareness","Accountability","Problem-solving","Organizational skills"]

Support the People Team (HR) and plant operations by managing front-desk/reception duties, time & attendance tracking, scheduling, onboarding coordination, and employee trainings. Help organize events, handle office/inventory needs, assist with expense reporting and invoices, and ensure secure facility access and completion of GMP and safety training. Serve as a friendly first point of contact for visitors while maintaining confidentiality and providing bilingual support.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Tovala
Tovala
2 days ago

HR Coordinator/Admin (Bilingual)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Support the People Team (HR) and plant operations by managing front-desk/reception duties, time & attendance tracking, scheduling, onboarding coordination, and employee trainings. Help organize events, handle office/inventory needs, assist with expense reporting and invoices, and ensure secure facility access and completion of GMP and safety training. Serve as a friendly first point of contact for visitors while maintaining confidentiality and providing bilingual support.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide front desk and receptionist support, including answering phones and greeting guests for the facility
  • •Manage time & attendance and related tracking (time cards, attendance, call outs/NCNS/tardy) and coordinate weekly production scheduling
  • •Plan and execute company events and assist with employee trainings, including GMP and Safety trainings and tracking completion
  • •Assist with HR and administrative tasks such as employee interviews/new hire orientation coordination, expense reporting, and invoices
  • •Maintain facility operations needs including office supply inventory, secure access (issuing key fobs/badges), and coordinating vendor/contractor compliance

Pay and Benefits

Salary: USD 60,000 - 75,000 annually
Equity and Bonus:Equity
Perks:Health Insurance401kPaid LeaveEquity

Key Requirements

  • •1+ years of administrative and/or HR experience
  • •Fluency/comfort translating conversations and company announcements (bilingual)
  • •Detail-oriented with exceptional self-awareness and accountability
  • •Sharp problem-solving with a proactive mindset and strong organizational skills
  • •Handle company information with the utmost confidentiality, including employee records and documents
Experience:1+ yearsHRAdministrative
Skills:Attention to detailSelf-awarenessAccountabilityProblem-solvingOrganizational skills
Languages:EnglishSpanish
Tech Stack:Microsoft OfficeSlackGoogle DocsGoogle SheetsMicrosoft Excel

Company Brief

Tovala
Tovala makes smart countertop ovens paired with a fresh meal delivery service and an app, automating cooking with pre-programmed steam and baking cycles for ready-to-heat, chef-prepared meals.
Industry: FoodTech
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Headquarters: Chicago, United States
Founded: 2015
WebsiteLinkedIn