Thinking Machines Lab

3 weeks ago

Recruiting Coordinator, Research

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 7 hours agoStatus: Live

Job Summary

Own high-volume interview scheduling and coordination for Research hiring, partnering with candidates, interviewers, and internal stakeholders across time zones. Manage end-to-end logistics (calendars, rooms, travel/expenses, and technical support), collect and audit feedback, and keep recruiting operations accurate in documentation and Slack. Use scheduling tools like Ashby, GoodTime, ModernLoop, and Workday/ATS workflows to improve speed, reduce manual work, and deliver a high-touch candidate experience.

Location: San Francisco

Workplace: Onsite

Employment Type: Full time

Job Function: People, HR & Talent

Seniority: Entry level

Key Responsibilities

•Coordinate high-volume interview scheduling across time zones, calendars, and stakeholders while maintaining a high-quality candidate experience.
•Manage interview logistics including travel/expenses, room setup, and technical support.
•Serve as the main point of contact for candidates throughout screening and interviews.
•Monitor interview capacity and ensure interviewers are available so schedules move quickly.
•Provide recruiting operations support (e.g., talent mapping, referrals, events, inbound support), collect feedback, and maintain recruiting data integrity.

Pay and Benefits

Salary: USD 140,000 - 200,000 annually

Perks:Health InsuranceDentalVisionPaid LeavePaid ParentalRelocation

Key Requirements

•Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments with strong attention to detail.
•Excellent written and verbal communication skills for direct candidate communications.
•Ability to adapt recruiting approaches across teams and pivot quickly in a fast-changing environment.
•Proficiency with Google Workspace, scheduling tools, and communication platforms such as Slack.
•Preferred: 1+ years in high-volume scheduling or recruiting coordination, plus experience with ATS/HRIS and tools like Ashby, GoodTime, Workday, and ModernLoop.

Skills:Attention to detailWritten communicationVerbal communicationAdaptabilityProactive problem-solving

Languages:English

Tech Stack:Google WorkspaceSlackAshbyGoodTimeModernLoopWorkdayATSHRIS

Eligibility

Work Authorization:Sponsorship available.

Company Brief

Thinking Machines Lab

Develops enterprise AI solutions, custom large language models, and ML platforms to help organizations deploy intelligent applications. Services include data engineering, model development, and AI consulting for scale and production readiness.

Industry: AI & Machine Learning

Company Size: Medium (51 to 250 employees)

Growth: Growth Stage Startup

Headquarters: Mumbai, India

Website

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Thinking Machines Lab

3 weeks ago

Recruiting Coordinator, Research

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 7 hours agoStatus: Live

Job Summary

Location: San Francisco

Workplace: Onsite

Employment Type: Full time

Job Function: People, HR & Talent

Seniority: Entry level

Key Responsibilities

•Coordinate high-volume interview scheduling across time zones, calendars, and stakeholders while maintaining a high-quality candidate experience.
•Manage interview logistics including travel/expenses, room setup, and technical support.
•Serve as the main point of contact for candidates throughout screening and interviews.
•Monitor interview capacity and ensure interviewers are available so schedules move quickly.
•Provide recruiting operations support (e.g., talent mapping, referrals, events, inbound support), collect feedback, and maintain recruiting data integrity.

Pay and Benefits

Salary: USD 140,000 - 200,000 annually

Perks:Health InsuranceDentalVisionPaid LeavePaid ParentalRelocation

Key Requirements

•Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments with strong attention to detail.
•Excellent written and verbal communication skills for direct candidate communications.
•Ability to adapt recruiting approaches across teams and pivot quickly in a fast-changing environment.
•Proficiency with Google Workspace, scheduling tools, and communication platforms such as Slack.
•Preferred: 1+ years in high-volume scheduling or recruiting coordination, plus experience with ATS/HRIS and tools like Ashby, GoodTime, Workday, and ModernLoop.

Skills:Attention to detailWritten communicationVerbal communicationAdaptabilityProactive problem-solving

Languages:English

Tech Stack:Google WorkspaceSlackAshbyGoodTimeModernLoopWorkdayATSHRIS

Eligibility

Work Authorization:Sponsorship available.

Company Brief

Thinking Machines Lab

Industry: AI & Machine Learning

Company Size: Medium (51 to 250 employees)

Growth: Growth Stage Startup

Headquarters: Mumbai, India

Website