Thumbtack

8 months ago

Events & Offsite Coordinator (Hybrid - San Francisco)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Coordinate end-to-end logistics for Thumbtack’s virtual-first culture, from small team gatherings to 500+ person offsites. Manage venue sourcing, travel coordination, food & beverage, vendor relationships, and registration tools (Swoogo/Navan). Support onsite execution in the San Francisco office one day per week on average, refine event playbooks and documentation, and collaborate cross-functionally to deliver polished, memorable experiences.

Location: San Francisco

Workplace: Hybrid

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Manage event operations for San Francisco office meetings, offsites, and internal events, including onsite support.
•Coordinate larger external events (20–500 attendees) covering AV, food & beverage, registration, and run-of-show logistics.
•Source and evaluate venues, hotels, and third-party vendors; produce proposals with cost estimates, tradeoffs, and logistics considerations.
•Run attendee experience workflows using registration platforms (e.g., Swoogo) and travel/expense tools (via Navan), including support for attendee tickets and communications.
•Maintain event playbooks, templates, and documentation; manage vendor contracts, purchase orders, and payments while improving program execution over time.

Travel: Low travel

Pay and Benefits

Salary: USD 85,000 - 110,000 annually

Key Requirements

•2–4 years of experience in event coordination, operations, logistics, or travel/entertainment in fast-paced environments.
•Experience leading operational workstreams start-to-finish with autonomy.
•Strong written and verbal communication skills and comfort working with cross-functional partners and senior stakeholders.
•Ability to juggle multiple events/priorities while staying organized, detail-oriented, and solutions-focused.
•Fluency with tools like Google Workspace and Slack, and experience with Swoogo and Navan (or willingness to learn).

Experience:EventsLogisticsOperationsTravel

Skills:OrganizationDetail orientationCommunicationCross-functional collaborationProblem-solving

Tech Stack:Google WorkspaceSlackSwoogoNavanIroncladCoupaAI

Company Brief

Thumbtack

Provides an online marketplace connecting local service professionals (home improvement, events, lessons, and more) with customers seeking quotes, reviews, and booking tools to hire vetted contractors and providers.

Industry: Online Marketplaces

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2008

Website LinkedIn

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Thumbtack

8 months ago

Events & Offsite Coordinator (Hybrid - San Francisco)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Location: San Francisco

Workplace: Hybrid

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Manage event operations for San Francisco office meetings, offsites, and internal events, including onsite support.
•Coordinate larger external events (20–500 attendees) covering AV, food & beverage, registration, and run-of-show logistics.
•Source and evaluate venues, hotels, and third-party vendors; produce proposals with cost estimates, tradeoffs, and logistics considerations.
•Run attendee experience workflows using registration platforms (e.g., Swoogo) and travel/expense tools (via Navan), including support for attendee tickets and communications.
•Maintain event playbooks, templates, and documentation; manage vendor contracts, purchase orders, and payments while improving program execution over time.

Travel: Low travel

Pay and Benefits

Salary: USD 85,000 - 110,000 annually

Key Requirements

•2–4 years of experience in event coordination, operations, logistics, or travel/entertainment in fast-paced environments.
•Experience leading operational workstreams start-to-finish with autonomy.
•Strong written and verbal communication skills and comfort working with cross-functional partners and senior stakeholders.
•Ability to juggle multiple events/priorities while staying organized, detail-oriented, and solutions-focused.
•Fluency with tools like Google Workspace and Slack, and experience with Swoogo and Navan (or willingness to learn).

Experience:EventsLogisticsOperationsTravel

Skills:OrganizationDetail orientationCommunicationCross-functional collaborationProblem-solving

Tech Stack:Google WorkspaceSlackSwoogoNavanIroncladCoupaAI

Company Brief

Thumbtack

Industry: Online Marketplaces

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2008

Website LinkedIn