Executive Assistant /Business Operations Associate to Co-Founder

Prompt
New Jersey, United States
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Exceptional interpersonal skills","Organization","Detail-oriented","Communication","Discretion"]

Support the Co-Founder by managing complex calendars, heavy email and schedule coordination, and preparing for team meetings (content, action items, and notes). Handle event and logistics planning, arrange company gatherings outside the workplace, and provide personal administrative assistance and special projects as assigned. You’ll help the executive stay productive through discretion, tact, and proactive communication while collaborating closely with internal and external stakeholders.

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Prompt
Prompt
1 month ago

Executive Assistant /Business Operations Associate to Co-Founder

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Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Live

Job Summary

Support the Co-Founder by managing complex calendars, heavy email and schedule coordination, and preparing for team meetings (content, action items, and notes). Handle event and logistics planning, arrange company gatherings outside the workplace, and provide personal administrative assistance and special projects as assigned. You’ll help the executive stay productive through discretion, tact, and proactive communication while collaborating closely with internal and external stakeholders.
Location: New Jersey, United States
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage complex calendar logistics, updating meeting cadences, aligning on schedules, and coordinating large meetings with stakeholders.
  • •Handle heavy email and schedule management for the Co-Founder.
  • •Support Co-Founder preparation for team meetings, including meeting content, capturing action items, and circulating notes.
  • •Assist with event preparation and logistics, including researching locations and preparing event content.
  • •Provide personal assistance as needed and take on special projects or other administrative tasks; travel occasionally.
Travel: Low travel

Pay and Benefits

Perks:Paid LeaveHealth InsuranceDentalVision401kLife Insurance

Key Requirements

  • •Bachelor’s degree (preferred).
  • •Minimum of 5 years of professional experience, including supporting multiple C-Suite executives.
  • •Exceptional interpersonal skills with a friendly, positive, professional demeanor.
  • •Advanced skills in Word, Excel, PowerPoint, Google Workspace, and Slack.
  • •Strong organization and detail orientation, with excellent written and oral communication and the ability to handle multiple tasks under deadlines.
Experience:5+ yearsHealthcareRehab therapy
Education:Bachelor's
Skills:Exceptional interpersonal skillsOrganizationDetail-orientedCommunicationDiscretion
Tech Stack:WordExcelPowerPointGoogle WorkspaceSlack

Company Brief

Prompt
Provides an AI-powered cloud EMR and practice management platform for outpatient rehab therapy clinics, combining scheduling, documentation, billing, patient engagement, analytics, and AI scribing to improve clinic efficiency and revenue.
Industry: HealthTech
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Headquarters: Hoboken, United States
Founded: 2017
Glassdoor
Glassdoor: 4.4
WebsiteLinkedInGlassdoor