Front Desk Assistant

Aon
Bucharest
Workplace: OnsiteFull timeFunction: Hospitality & Food ServiceSkills: ["Ability to prioritize","Follow-up","Working under pressure","Team player","Multitasking"]

Support the front office and team by handling secretarial and protocol assistance, coordinating meetings and internal/external events, and ensuring reception areas and meeting rooms are ready. Manage correspondence and telephone calls, maintain contact database information, coordinate office supplies and archiving, and process documents and follow-ups. You’ll also make travel/hotel arrangements via the agreed agency and provide basic document translation upon request.

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FursaFursa
Aon
Aon
4 days ago

Front Desk Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Support the front office and team by handling secretarial and protocol assistance, coordinating meetings and internal/external events, and ensuring reception areas and meeting rooms are ready. Manage correspondence and telephone calls, maintain contact database information, coordinate office supplies and archiving, and process documents and follow-ups. You’ll also make travel/hotel arrangements via the agreed agency and provide basic document translation upon request.
Location: Bucharest
Workplace: Onsite
Employment Type: Full time
Job Function: Hospitality & Food Service

Key Responsibilities

  • •Provide secretarial and protocol assistance, including support for organizing meetings with clients and business partners
  • •Receive and distribute correspondence, prepare envelopes for courier, and process incoming/outgoing correspondence and telephone calls
  • •Coordinate office supplies and protocol/stationery orders, maintain archiving and archive maintenance, and update daily register entries
  • •Plan and coordinate external and internal events (e.g., logistics for seminars, training sessions, client presentations) and ensure meeting rooms are clean and ready
  • •Assist with travel/hotel arrangements via the agreed travel agency and perform basic translation of documents upon request

Key Requirements

  • •University degree
  • •Proven experience in a similar or related front desk/office assistant position
  • •Excellent command of spoken and written English; Romanian required
  • •Demonstrable PC and internet working experience
  • •Ability to understand, prioritize, follow up, and complete tasks within deadlines while handling multiple tasks under pressure
Skills:Ability to prioritizeFollow-upWorking under pressureTeam playerMultitasking
Languages:RomanianEnglish

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
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