1 day ago

Executive Assistant - Talent Acquisition

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Source: Company careers pageValidated by: Fursa AI

Last checked: 10 hours agoStatus: Live

Job Summary

Support senior Talent Acquisition leaders and the Executive Search function by managing complex diaries across time zones, communications, and follow-ups with discretion. Coordinate candidate interview logistics using Greenhouse and/or Thrive, ensuring accurate recruitment records. Prepare leadership materials with Microsoft Office tools, arrange global travel and expenses in partnership with Finance, and facilitate forums, meetings, agendas, minutes, and action tracking for a fast-paced, global environment.

Location: London

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Provide proactive Executive Assistant support to Global Heads of Talent Acquisition (Tech and Data) and Executive Search, plus key Executive Search team members.
•Manage complex diaries and inboxes across multiple time zones, prioritising requests and resolving conflicts to use leaders’ time effectively.
•Coordinate candidate activity and recruitment lifecycle data using ATS platforms (Greenhouse and/or Thrive), ensuring record integrity.
•Support interview coordination for senior candidates, including panel scheduling, candidate communications, and interview logistics.
•Arrange complex global travel and handle expenses and purchase-order administration in partnership with Finance, following WPP processes.

Travel: High travel

Key Requirements

•Significant experience as an Executive Assistant supporting senior executives in a global, matrixed organisation.
•Strong experience managing complex international travel, including multi-leg itineraries and last-minute changes.
•Experience working with Finance on expenses, invoice processing, purchase orders, approvals, and financial administration.
•Strong digital and AI awareness, including confidence using tools such as Copilot to support diary management and communications.
•Excellent communication, organisation, discretion, and judgement when handling sensitive information.

Experience:GlobalMatrixed

Skills:DiscretionJudgementCommunicationOrganisationAttention to detail

Languages:English

Tech Stack:Microsoft ExcelMicrosoft WordMicrosoft PowerPointCopilotGreenhouseThriveATS

Company Brief

WPP

Global marketing and communications services group offering advertising, media investment management, branding, public relations, and digital services to multinational clients across industries.

Industry: Advertising Media Groups

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1971

Website LinkedIn

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WPP