Administrative Assistant

AECOM
Jeddah, Makkah
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: high_schoolSkills: ["Organizational skills","Communication","Time management","Attention to detail","Confidentiality"]

Provide comprehensive administrative support to one or more managers and project teams, driving operational excellence through meticulous document preparation, calendar coordination, and meeting minutes. Manage office supplies, vendor relationships, and shared project file systems, while supporting project and financial workflows such as EAC updates, invoice reviews, and progress reporting. Assist with procurement documentation, tender/proposal development, and compliance-focused review and upload processes using Microsoft Office and business tools.

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FursaFursa
AECOM
AECOM
1 day ago

Administrative Assistant

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Last checked: 5 hours agoStatus: Live

Job Summary

Provide comprehensive administrative support to one or more managers and project teams, driving operational excellence through meticulous document preparation, calendar coordination, and meeting minutes. Manage office supplies, vendor relationships, and shared project file systems, while supporting project and financial workflows such as EAC updates, invoice reviews, and progress reporting. Assist with procurement documentation, tender/proposal development, and compliance-focused review and upload processes using Microsoft Office and business tools.
Location: Jeddah, Makkah
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide administrative and mentorship support to one or more managers and project teams within the office/business unit.
  • •Prepare, proofread, and format correspondence, forms, spreadsheets, and documents with high accuracy.
  • •Coordinate complex calendars, meeting scheduling, and travel logistics for multiple stakeholders.
  • •Manage project file systems on shared servers and run project meetings, including minutes and stakeholder/client distribution.
  • •Support project and financial workflows (EAC updates, change orders, invoice reviews, progress reports) and procurement/compliance documentation processes.

Pay and Benefits

Equity and Bonus:Equity
Perks:Health InsuranceDentalVisionLife InsuranceAd&dDisability BenefitsPaid LeaveRetirement SavingsEquityTravel AllowanceFlexible Work

Key Requirements

  • •High School Diploma plus 3 years of relevant administrative experience, or an administrative/office management diploma plus 2 years of experience.
  • •Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • •Excellent written and verbal communication, strong organization and time management, and exceptional attention to detail.
  • •Experience coordinating meetings, preparing documents, and taking minutes while maintaining confidentiality with sensitive information.
  • •Demonstrated experience supporting project management or consulting environments, including familiarity with project financial processes and procurement/vendor management systems.
Experience:3+ yearsProject supportConsultingProcurementVendor management
Education:High School
Skills:Organizational skillsCommunicationTime managementAttention to detailConfidentiality
Certifications:Administrative management
Languages:English
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlookSpreadsheets

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
Glassdoor
Glassdoor: 3.6
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