Executive Assistant to the CEO

Scale Army
Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: RemoteContractUSD 1,200 - 1,200 monthlyFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Organizational skills","Attention to detail","Autonomy","Problem-solving","Accuracy"]

Support the CEO with day-to-day operational execution: run established SOPs, manage multi-step workflows across timelines, and keep purchase order, production, and shipping information accurate. Maintain centralized trackers, reference sheets, and documentation so outstanding items don’t fall through the cracks. Use AI tools like Claude to improve productivity through effective prompting, structured summaries, and task creation—while verifying outputs.

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FursaFursa
Scale Army
Scale Army
2 days ago

Executive Assistant to the CEO

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 21 hours agoStatus: Live

Job Summary

Support the CEO with day-to-day operational execution: run established SOPs, manage multi-step workflows across timelines, and keep purchase order, production, and shipping information accurate. Maintain centralized trackers, reference sheets, and documentation so outstanding items don’t fall through the cracks. Use AI tools like Claude to improve productivity through effective prompting, structured summaries, and task creation—while verifying outputs.
Location: Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: Remote
Employment Type: Contract
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Execute established SOPs and ensure recurring operational processes are completed accurately and on time.
  • •Track multi-step workflows across different timelines, stakeholders, and deadlines while maintaining visibility into follow-ups and dependencies.
  • •Manage purchase orders, monitor factory production updates, and organize shipping schedules and related operational records.
  • •Maintain accurate reference sheets, trackers, and centralized operational documentation, transferring information from emails/communications into the right systems.
  • •Use Claude (or similar) to improve day-to-day productivity by writing effective prompts, generating structured outputs, and verifying/revising AI results.

Pay and Benefits

Salary: USD 1,200 monthly

Key Requirements

  • •3+ years of experience in operations, administrative support, virtual assistant work, or project coordination focused on detailed process and task management.
  • •Experience following established SOPs and managing recurring, multi-step workflows across timelines and stakeholders.
  • •Experience maintaining trackers, centralized reference documents, and task systems with independent follow-through on outstanding items.
  • •Intermediate proficiency using AI tools (e.g., Claude/LLMs), including effective prompting and using reference materials for practical work.
  • •Experience with ClickUp or a comparable task management platform, and comfort working with Google Workspace documentation.
Experience:3+ yearsE-commerceOperations
Skills:Organizational skillsAttention to detailAutonomyProblem-solvingAccuracy
Tech Stack:ClaudeClickUpGoogle WorkspaceCanvaShopifyKlaviyoPhotoshop

Company Brief

Scale Army
Scale Army is a growth marketing agency that helps startups and SMBs scale through performance marketing, paid media, and data-driven customer acquisition strategies tailored to drive revenue and growth.
Industry: Professional Services
Company Size: Small (11 to 50 employees)
Growth: Established Company
Funding: Bootstrapped
Website