USA Benefits & Payroll Administrator

Appdirect
Toronto
Workplace: OnsiteFull timeCAD 70,000 - 90,000 annuallyFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Meticulous","Proactive","Communication","Confidentiality","Integrity"]

Own full-cycle US payroll and benefits administration across multiple entities, ensuring accurate, on-time processing for regular and off-cycle runs. Manage multi-state payroll tax registrations, year-end W-2 activities, and primary coordination with payroll vendors. Administer health, dental, vision, FSA/HSA, life, disability, and 401(k) plans, plus LOA tracking under FMLA/ADA and state leave laws. Support compliance filings and continuous process improvements using HRIS and payroll platforms.

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FursaFursa
Appdirect
Appdirect
2 days ago

USA Benefits & Payroll Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 21 hours agoStatus: Live

Job Summary

Own full-cycle US payroll and benefits administration across multiple entities, ensuring accurate, on-time processing for regular and off-cycle runs. Manage multi-state payroll tax registrations, year-end W-2 activities, and primary coordination with payroll vendors. Administer health, dental, vision, FSA/HSA, life, disability, and 401(k) plans, plus LOA tracking under FMLA/ADA and state leave laws. Support compliance filings and continuous process improvements using HRIS and payroll platforms.
Location: Toronto
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Process and manage end-to-end US payroll for multiple entities, including regular, off-cycle, and ad hoc runs; ensure accurate wages, deductions, garnishments, withholdings, and payroll transactions.
  • •Administer US employee benefit programs (medical, dental, vision, life, disability, FSA/HSA, and 401(k)) across multiple companies, managing the full benefits lifecycle including open enrollment and qualifying events.
  • •Administer and track leave of absence cases in compliance with FMLA, ADA, state-specific leave laws, and company policies, including pay/benefits continuation and return-to-work.
  • •Stay current on payroll and benefits regulations and ensure timely compliance filings and reporting (e.g., ACA reporting, 1094-C/1095-C and state-specific requirements).
  • •Drive process improvement by streamlining payroll and benefits workflows, maintaining SOPs, and partnering with Finance, Legal, and People Operations.

Pay and Benefits

Salary: CAD 70,000 - 90,000 annually
Perks:Health InsuranceDentalVisionLife InsuranceDisability401k

Key Requirements

  • •3–5+ years of hands-on US payroll processing and benefits administration in a multi-state, multi-entity environment.
  • •Strong knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration.
  • •Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, or Rippling (or similar).
  • •Advanced Excel/Google Sheets skills (e.g., VLOOKUPs, pivot tables, and reconciliation).
  • •Professional discretion and integrity when handling sensitive compensation and personal data; FPC/CPP/CEBS preferred and a bachelor’s degree or equivalent experience.
Education:Bachelor's in Human Resources, Business Administration, Finance, Accounting, or a related field
Skills:MeticulousProactiveCommunicationConfidentialityIntegrity
Certifications:FPCCPPCEBS
Tech Stack:ADPPaylocityGustoRipplingHRISExcelGoogle SheetsVLOOKUPPivot tables

Company Brief

Appdirect
Provides a cloud commerce platform enabling businesses and service providers to sell, distribute, and manage subscriptions, digital services, and third-party applications through marketplaces and billing/commerce tools.
Industry: Enterprise Software
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Funding: Series D
Headquarters: San Francisco, United States
Founded: 2009
WebsiteLinkedIn