Group Executive Assistant

BMC
New York, Buffalo
Workplace: HybridFull timeUSD 73,800 - 123,000 annuallyFunction: Administration & Executive AssistanceExperience: 10+ yearsSkills: ["Confidentiality","Stakeholder management","Professionalism","Attention to detail","Proactive problem-solving"]

Support the Intelligent Z Optimization and Transformation business unit by managing complex calendars, travel/expense logistics, and confidential executive communications for two VPs. Coordinate large-scale events, including venues, catering, and virtual meeting access, with occasional in-person meetings in NYC/White Plains. Serve as a trusted liaison, manage budgets and P-card reports, back up other executive admins, and partner cross-functionally with teams across HR, Finance, Legal, and Sales.

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FursaFursa
BMC
BMC
5 days ago

Group Executive Assistant

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Last checked: 9 hours agoStatus: Live

Job Summary

Support the Intelligent Z Optimization and Transformation business unit by managing complex calendars, travel/expense logistics, and confidential executive communications for two VPs. Coordinate large-scale events, including venues, catering, and virtual meeting access, with occasional in-person meetings in NYC/White Plains. Serve as a trusted liaison, manage budgets and P-card reports, back up other executive admins, and partner cross-functionally with teams across HR, Finance, Legal, and Sales.
Location: New York, Buffalo
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Maintain complex calendars and coordinate recurring executive meetings and events for VP Solutions Marketing and VP Product Management.
  • •Manage domestic and international travel arrangements and expense reporting with accuracy.
  • •Handle confidential business and personnel matters with discretion and sound judgment.
  • •Organize and support events, including venues, catering, and virtual meeting access; facilitate team-building and executive dinners.
  • •Serve as a primary liaison for requests to the two VPs and support cross-functional teams with administrative and research tasks.
Travel: Low travel

Pay and Benefits

Salary: USD 73,800 - 123,000 annually

Key Requirements

  • •Minimum 10 years of executive-level support, including experience supporting senior leaders in high-visibility roles.
  • •At least 3 years supporting a VP directly, ideally in a professionally run public or private company.
  • •Experience supporting multiple senior leaders simultaneously.
  • •Proven ability to organize large-scale, global events with complex travel logistics.
  • •Strong professionalism and discretion with sensitive business and personnel matters, plus excellent written and verbal communication.
Experience:10+ yearsExecutive administrationEvent planning
Skills:ConfidentialityStakeholder managementProfessionalismAttention to detailProactive problem-solving
Tech Stack:Microsoft Office SuiteCopilotAIVirtual collaboration tools

Company Brief

BMC
Provides IT service management, automation, and operations software to help enterprises manage digital services, cloud infrastructure, and mainframe environments with monitoring, service desk, and AIOps solutions.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: Houston, United States
Founded: 1980
WebsiteLinkedIn