HR/Facility Admin Assistant (Bilingual)

Tovala
Chicago
Workplace: OnsiteFull timeUSD 55,000 - 65,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Confidentiality","Communication","Organizational skills","Problem-solving","Accountability"]

Support HR and plant operations while serving as the friendly first point of contact for visitors. Assist with company events, employee training, time & attendance, production scheduling, office supplies and sanitation orders, and expense/invoice processing. Coordinate interviews and new-hire orientation, help manage facility access and vendor compliance, and support GMP and safety training tracking. Work onsite in Chicago on a 6:00 am–3:00 pm schedule.

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Tovala
Tovala
1 day ago

HR/Facility Admin Assistant (Bilingual)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Support HR and plant operations while serving as the friendly first point of contact for visitors. Assist with company events, employee training, time & attendance, production scheduling, office supplies and sanitation orders, and expense/invoice processing. Coordinate interviews and new-hire orientation, help manage facility access and vendor compliance, and support GMP and safety training tracking. Work onsite in Chicago on a 6:00 am–3:00 pm schedule.
Location: Chicago
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Serve as front desk/reception point of contact by greeting guests and answering phones
  • •Plan, organize, and execute company events and assist with employee training and onboarding
  • •Manage time cards, attendance tracking (call outs, NCNS, tardy), and support weekly production scheduling
  • •Track labor hours and assist with production reports such as Meals Per Hour (MPH) and daily labor reports
  • •Support facility operations including office supplies/inventory, sanitation orders, expense reporting, vendor/contractor coordination, and facility access (key fobs/badges)

Pay and Benefits

Salary: USD 55,000 - 65,000 annually
Equity and Bonus:Equity
Perks:Health Insurance401kPaid HolidaysLearning BudgetEquity

Key Requirements

  • •1+ years of administrative and/or HR experience
  • •Bilingual in English and Spanish
  • •Intermediate competency with Google Sheets or Microsoft Excel
  • •Excellent communication skills (verbal and written) with the ability to translate conversations and announcements
  • •Detail-oriented with strong organization, prioritization, multitasking, and confidentiality
Skills:ConfidentialityCommunicationOrganizational skillsProblem-solvingAccountability
Languages:EnglishSpanish
Tech Stack:Microsoft OfficeSlackGoogle DocsGoogle SheetsMicrosoft ExcelPrinters

Company Brief

Tovala
Tovala makes smart countertop ovens paired with a fresh meal delivery service and an app, automating cooking with pre-programmed steam and baking cycles for ready-to-heat, chef-prepared meals.
Industry: FoodTech
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Headquarters: Chicago, United States
Founded: 2015
WebsiteLinkedIn