Reception and Facilities Administrator

Aon
New York
Workplace: OnsiteFull timeUSD 57,000 - 65,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Communication","Organization","Detail-oriented","Accuracy","Collaboration"]

Create a positive first impression by greeting clients and visitors, managing reception, and handling telephone inquiries. Support daily office operations including opening/closing the office, preparing conference rooms, processing incoming/outgoing mail, and coordinating office moves and setups. Order and restock supplies, coordinate deliveries, and serve as the point of contact for external vendors and property management. Partner with IT and HR to set up new hire access and support onboarding/offboarding.

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FursaFursa
Aon
Aon
2 months ago

Reception and Facilities Administrator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Create a positive first impression by greeting clients and visitors, managing reception, and handling telephone inquiries. Support daily office operations including opening/closing the office, preparing conference rooms, processing incoming/outgoing mail, and coordinating office moves and setups. Order and restock supplies, coordinate deliveries, and serve as the point of contact for external vendors and property management. Partner with IT and HR to set up new hire access and support onboarding/offboarding.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Greet clients and visitors, and respond to telephone messages and inquiries.
  • •Open and close the office and maintain a professional appearance of reception, common, and meeting areas.
  • •Prepare conference rooms for internal and client meetings, including set up/take down and sanitizing.
  • •Process mail, assist with office functions and office moves, and handle deliveries and supply restocking.
  • •Coordinate with property management, vendors, IT, and HR for facilities support and new hire workstation/access setup and offboarding deactivation.

Pay and Benefits

Salary: USD 57,000 - 65,000 annually
Perks:Paid Leave401k

Key Requirements

  • •College degree (preferred).
  • •Excellent verbal and written communication skills.
  • •Organized, detail-oriented, and able to manage and prioritize tasks.
  • •Demonstrated commitment to accuracy and high-quality work.
  • •Proficiency in Microsoft Office; experience with CRM, portfolio management, or document management software is a plus.
Skills:CommunicationOrganizationDetail-orientedAccuracyCollaboration
Languages:English
Tech Stack:Microsoft OfficeCRMPortfolio managementDocument management

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
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