Senior Administrative Assistant (Miami, FL, US, 33131)

HSBC
Miami
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Organization","Attention to detail","Problem-solving","Communication","Confidentiality"]

Provide confidential administrative and secretarial support to senior managers and their teams, including managing calendars, scheduling meetings, coordinating agendas and room bookings, maintaining accurate records and filing systems, and drafting correspondence and presentations. Support governance by embedding compliance and operational risk controls, coordinate events end-to-end, arrange travel and visitor scheduling, and submit expense claims while collaborating with vendors and internal support teams.

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FursaFursa
HSBC
HSBC
23 hours ago

Senior Administrative Assistant (Miami, FL, US, 33131)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 57 minutes agoStatus: Live

Job Summary

Provide confidential administrative and secretarial support to senior managers and their teams, including managing calendars, scheduling meetings, coordinating agendas and room bookings, maintaining accurate records and filing systems, and drafting correspondence and presentations. Support governance by embedding compliance and operational risk controls, coordinate events end-to-end, arrange travel and visitor scheduling, and submit expense claims while collaborating with vendors and internal support teams.
Location: Miami
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide confidential administrative and secretarial support aligned to the assigned area’s needs.
  • •Manage calendars, scheduling, and meeting logistics, balancing competing priorities.
  • •Prepare and coordinate meetings, including agendas, materials, room bookings, and follow-ups.
  • •Research information and maintain accurate records, filing systems, and department documentation; produce reports and presentations for senior stakeholders.
  • •Arrange domestic and international travel and compliance requirements; coordinate events end-to-end and provide office management support.
Travel: Medium travel

Pay and Benefits

Perks:Wellness Stipend

Key Requirements

  • •Proven administrative/secretarial experience (or equivalent).
  • •Strong typing ability and proficiency with PCs and standard productivity tools, including relevant systems/software.
  • •Service-focused approach with strong organization, problem-solving, and attention to detail.
  • •Ability to anticipate leader needs and prioritize effectively across multiple requests, working independently with minimal supervision.
  • •Experience handling sensitive and confidential information with discretion and sound judgment.
Skills:OrganizationAttention to detailProblem-solvingCommunicationConfidentiality
Tech Stack:Microsoft Office SuiteMicrosoft Office

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

HSBC
Global banking and financial services organisation offering retail, commercial, corporate and investment banking, wealth management, and global markets services across Europe, Asia, the Americas and the Middle East.
Industry: Banking
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1865
Glassdoor
Glassdoor: 3.6
WebsiteLinkedIn