Executive Assistant

Thumbtack
United States
Workplace: RemoteFull timeUSD 57,800 - 88,000 annuallyFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Discretion","Confidentiality","Communication","Self-starter","Problem-solving"]

Support senior leaders as a strategic partner across company and team initiatives. Manage calendars in Google Calendar, coordinate travel and accommodations, handle monthly expense reporting, and assist with offsite event and meeting preparation. Draft and route communications with discretion, coordinate with external partners and their executives, and support team event planning alongside the Employee Experience team. Track budgets, manage invoices, and resolve AP/AR issues.

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FursaFursa
Thumbtack
Thumbtack
1 year ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Support senior leaders as a strategic partner across company and team initiatives. Manage calendars in Google Calendar, coordinate travel and accommodations, handle monthly expense reporting, and assist with offsite event and meeting preparation. Draft and route communications with discretion, coordinate with external partners and their executives, and support team event planning alongside the Employee Experience team. Track budgets, manage invoices, and resolve AP/AR issues.
Location: United States
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide comprehensive support to senior leaders, including strategic calendar management in Google Calendar, travel and accommodation bookings, expense reporting, and support for offsite events and meetings.
  • •Draft, route, and manage written and verbal communications across multiple platforms with discretion and confidentiality.
  • •Coordinate with external parties and their executive staff on frequent/regular meetings.
  • •Perform general administrative tasks such as taking detailed meeting notes and preparing relevant materials.
  • •Support employee experience initiatives by partnering on team events and handle budget tracking, invoice management, and AP/AR issue resolution.

Pay and Benefits

Salary: USD 57,800 - 88,000 annually

Key Requirements

  • •2+ years of administrative or related experience supporting multiple senior leaders simultaneously.
  • •Proven self-starter who can independently drive complex projects to completion with minimal oversight.
  • •High attention to detail with the ability to think strategically and provide thoughtful recommendations.
  • •Strong written and verbal communication skills with exceptional discretion and confidentiality.
  • •Proficiency in Google applications (Docs, Sheets, Calendar) and strong problem-solving/critical thinking skills.
Experience:2+ years
Skills:DiscretionConfidentialityCommunicationSelf-starterProblem-solving
Tech Stack:Google CalendarGoogle DocsGoogle Sheets

Company Brief

Thumbtack
Provides an online marketplace connecting local service professionals (home improvement, events, lessons, and more) with customers seeking quotes, reviews, and booking tools to hire vetted contractors and providers.
Industry: Online Marketplaces
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Headquarters: San Francisco, United States
Founded: 2008
WebsiteLinkedIn