Senior Officer - Scanning (Dubai, AE)

Wasl
Dubai
Workplace: OnsiteFull timeFunction: SalesExperience: 1-3 yearsEducation: certificationSkills: ["Attention to detail","Organization","Follow-up","Communication","Confidentiality"]

Coordinate the scanning, indexing, uploading, filing, and retrieval of lease agreements and property documents within service timelines. Ensure physical and electronic records are complete, correctly classified, securely maintained, and available to authorized departments. Maintain document movement logs, support archive and warehouse reference activities, guide a direct report, and escalate issues such as missing originals or system delays. Collaborate with internal audit, legal, IT, and other stakeholders to provide required records.

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FursaFursa
Wasl
Wasl
1 month ago

Senior Officer - Scanning (Dubai, AE)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 8 hours agoStatus: Live

Job Summary

Coordinate the scanning, indexing, uploading, filing, and retrieval of lease agreements and property documents within service timelines. Ensure physical and electronic records are complete, correctly classified, securely maintained, and available to authorized departments. Maintain document movement logs, support archive and warehouse reference activities, guide a direct report, and escalate issues such as missing originals or system delays. Collaborate with internal audit, legal, IT, and other stakeholders to provide required records.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Sales
Seniority: Mid level

Key Responsibilities

  • •Coordinate daily scanning, indexing, uploading, and filing of new and renewed lease agreements and supporting documents.
  • •Check scanned documents for completeness, legibility, correct indexing, and accurate filing, completing activities within three working days.
  • •Maintain original lease agreements and landlord documents for residential, commercial, and industrial properties.
  • •Maintain accurate document movement logs and track issued items for return; report missing documents, delays, filing errors, or system issues to the Head of Administration.
  • •Retrieve and issue active files within three working days and archived files within one week of authorized requests, including transferring records for demolished or inactive properties.

Key Requirements

  • •Professional diploma in Business Administration, Records Management, Information Management, Office Administration, or a related field.
  • •1–3 years of experience in document scanning, records management, filing, archiving, document control, or administration.
  • •Experience handling physical and electronic documents, including lease agreements and property-related records.
  • •Knowledge of document scanning, indexing, filing, retrieval, and tracking practices, with good attention to detail.
  • •Ability to handle confidential information and meet service timelines; experience using scanning equipment, shared servers, document management systems, and Microsoft Office.
Experience:1-3 years
Education:Certification / Diploma
Skills:Attention to detailOrganizationFollow-upCommunicationConfidentiality
Tech Stack:Microsoft OfficeDocument management systemsScanning equipmentShared servers

Company Brief

Wasl
Wasl is a Dubai-based real estate developer and asset manager owning, developing and managing residential, commercial, retail, logistics and hospitality properties across the Emirate, focused on long-term property management and urban development.
Industry: Real Estate Development
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Founded: 2008
WebsiteLinkedIn