Document Controller

AECOM
Sacramento
Workplace: HybridFull timeUSD 90,000 - 130,000 annuallyFunction: Finance & AccountingExperience: 4+ yearsEducation: bachelorsSkills: ["Organizational skills","Communication skills","Analytical skills"]

Manage and administer program documentation and records across the project lifecycle to ensure information is accurate, traceable, secure, and easily accessible. Operate the Document Control System (DCS), maintain standards for metadata, naming, workflows, revisions, and retention, and coordinate submissions, reviews, approvals, distribution, and retrieval with internal and external stakeholders. Support audits, training, reporting, archiving, and compliance with contractual, regulatory, and quality requirements (including ISO 9001:2015).

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FursaFursa
AECOM
AECOM
20 hours ago

Document Controller

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Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Live

Job Summary

Manage and administer program documentation and records across the project lifecycle to ensure information is accurate, traceable, secure, and easily accessible. Operate the Document Control System (DCS), maintain standards for metadata, naming, workflows, revisions, and retention, and coordinate submissions, reviews, approvals, distribution, and retrieval with internal and external stakeholders. Support audits, training, reporting, archiving, and compliance with contractual, regulatory, and quality requirements (including ISO 9001:2015).
Location: Sacramento
Workplace: Hybrid
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Entry level

Key Responsibilities

  • •Establish and maintain document control systems, workflows, and procedures for document submission, review, approval, distribution, retention, and retrieval.
  • •Support setup/configuration of the Document Control System, including folder structures, metadata requirements, naming conventions, workflows, and user roles/permissions.
  • •Receive, review, and log documents from contractors, consultants, and internal teams, ensuring required metadata and document information are accurate and complete.
  • •Maintain master project records, document revisions, and version control in compliance with formatting, numbering, and naming conventions.
  • •Coordinate with stakeholders for timely document submissions, reviews, approvals, distribution, retrieval, and provide dashboards/trackers/reports; perform audits to identify missing records, metadata issues, overdue reviews, unauthorized revisions, or approval gaps.

Pay and Benefits

Salary: USD 90,000 - 130,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceDentalVisionLife InsuranceDisability InsurancePaid LeaveRetirement SavingsEquity

Key Requirements

  • •BA/BS plus 4 years of relevant experience or demonstrated equivalency of experience and/or education.
  • •Experience providing document control or records management support for large infrastructure, transportation, construction, or capital improvement programs.
  • •Experience administering or supporting an electronic document management system or Document Control System (DCS).
  • •Experience managing document workflows, metadata, revision control, document numbering, transmittals, approvals, and records retention requirements.
  • •Knowledge of document control quality assurance/quality control practices and audit requirements, including familiarity with ISO 9001:2015.
Experience:4+ yearsConstructionInfrastructureTransportation
Education:Bachelor's
Skills:Organizational skillsCommunication skillsAnalytical skills
Languages:English
Tech Stack:Document Control System (DCS)Electronic document management systemMicrosoft OfficeISO 9001:2015FHWAFTA

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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