Project Administration Support

Serco
United Kingdom
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Analytical","Stakeholder coordination","Process compliance","Attention to detail"]

Provide operational and administrative support to ESA programme and project teams, enabling accurate execution of procurement, financial processing, manpower planning, reporting, and project control activities. Support project controllers and programme managers with procurement/contract administration in ESA systems, data integrity and variance analysis, and creation of dashboards and board-ready status updates. Assist audits, maintain process documentation, and support adoption of new digital tools.

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FursaFursa
Serco
Serco
20 hours ago

Project Administration Support

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 minutes agoStatus: Live

Job Summary

Provide operational and administrative support to ESA programme and project teams, enabling accurate execution of procurement, financial processing, manpower planning, reporting, and project control activities. Support project controllers and programme managers with procurement/contract administration in ESA systems, data integrity and variance analysis, and creation of dashboards and board-ready status updates. Assist audits, maintain process documentation, and support adoption of new digital tools.
Location: United Kingdom
Workplace: Onsite
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support procurement and contract implementation activities, including purchase orders, work orders, contracts, and contract change notices in ESA systems (esa-p).
  • •Process goods receipt notes (GRNs), invoices, and payment-related transactions, supporting workflow monitoring and contract close-out/audit trail preparation.
  • •Provide transactional and administrative support to project controllers, including financial reporting, manpower planning, resource tracking, and programme board status updates.
  • •Verify procurement and financial data integrity, analyze variances vs. actual and plan, and monitor contract KPIs such as time-to-contract.
  • •Support audits and maintain process documentation/templates and user guidance, including assistance with adoption of new digital tools and systems.

Pay and Benefits

Perks:Pension SchemeLife InsuranceSick PayPaid Leave

Key Requirements

  • •Bachelor’s degree in Business Administration, Project Management, Finance, Economics, or equivalent.
  • •Minimum 3 years’ experience in project administration, project control, procurement, or business operations support.
  • •Experience working with ERP and procurement systems.
  • •Knowledge of IPSAS and Finance/Accounting is an asset.
  • •Advanced Microsoft Excel and Microsoft 365 proficiency with strong attention to detail and process compliance.
Experience:3+ yearsAerospace
Education:Bachelor's
Skills:AnalyticalStakeholder coordinationProcess complianceAttention to detail
Tech Stack:Microsoft ExcelMicrosoft 365SAPERPPower BIPlaniswareESA-P

Company Brief

Serco
Provides public services across defence, transport, health, justice, immigration and citizen services, delivering operations, consultancy and managed services to governments and commercial clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Hook, United Kingdom
Founded: 1929
WebsiteLinkedIn