Project Administrator

​Heidrick & Struggles
Anywhere
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 2-5 yearsEducation: high_schoolSkills: ["Attention to detail","Problem-solving","Communication","Confidentiality","Multitasking"]

Lead administration for client and consultant engagements within the Office Administration Center of Excellence. Orchestrate day-to-day engagement operations—calendar management, documentation accuracy, and confidential handling—while collaborating with the COE team and stakeholders to deliver high-quality client deliverables. Manage travel itineraries with a vendor, support account administration (expenses, invoices, receivables), maintain CRM and data integrity, and assist with candidate degree verification and background checks.

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​Heidrick & Struggles
​Heidrick & Struggles
2 months ago

Project Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live
Reposted: similar role first listed 2 months ago

Job Summary

Lead administration for client and consultant engagements within the Office Administration Center of Excellence. Orchestrate day-to-day engagement operations—calendar management, documentation accuracy, and confidential handling—while collaborating with the COE team and stakeholders to deliver high-quality client deliverables. Manage travel itineraries with a vendor, support account administration (expenses, invoices, receivables), maintain CRM and data integrity, and assist with candidate degree verification and background checks.
Location: Anywhere
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Lead administration for assigned client/consultant engagements from business development support through completion.
  • •Manage engagement operations, including high-volume calendar management, documentation organization, and maintaining composure under pressure.
  • •Collaborate daily with the COE team and internal stakeholders to deliver high-quality client deliverables on time.
  • •Partner with a travel vendor to prepare itineraries for consultants, clients, and candidates.
  • •Support account administration tasks such as expenses, client invoices/receivables, CRM data entry, and engagement lifecycle documentation.

Key Requirements

  • •High school education required; college degree desired.
  • •Two to five years of administrative experience with strong project coordination.
  • •Exceptional analytical thinking and problem-solving skills.
  • •Excellent communication skills (verbal, written, listening) with ability to handle complex and sensitive information.
  • •Proficient with Microsoft Office; experience with proprietary database environments is a plus.
Experience:2-5 yearsProfessional services
Education:High School
Skills:Attention to detailProblem-solvingCommunicationConfidentialityMultitasking
Tech Stack:Microsoft OfficeCRMLatitudeHoganCulture SignatureLAQ selfLAQ 360

Company Brief

​Heidrick & Struggles
Global executive search and leadership consulting firm specializing in senior-level executive recruitment, board advisory, leadership assessment, and culture shaping services for multinational corporations across industries.
Industry: Recruitment Agencies
Company Size: Enterprise (1,001+ employees)
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Chicago, United States
Founded: 1953
WebsiteLinkedIn