Associate Facilities Coordinator (R5456)

Shield AI
Bengaluru
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Verbal communication","Written communication","Multitasking","Prioritization","Organizational skills","Attention to detail","Problem-solving","Independent work","Customer-service mindset"]

Serve as the first point of contact at the front desk, greeting visitors and employees and ensuring a professional experience. Manage front desk operations, email routing, visitor access/badging/check-in, meeting and conference room bookings, and maintain organization and readiness. Support day-to-day office operations such as mail distribution, deliveries, and supply inventory, coordinate vendors and office events, and partner with Facilities, IT, and Security teams while maintaining accurate records.

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FursaFursa
Shield AI
Shield AI
1 month ago

Associate Facilities Coordinator (R5456)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live
Reposted: similar role first listed 1 month ago

Job Summary

Serve as the first point of contact at the front desk, greeting visitors and employees and ensuring a professional experience. Manage front desk operations, email routing, visitor access/badging/check-in, meeting and conference room bookings, and maintain organization and readiness. Support day-to-day office operations such as mail distribution, deliveries, and supply inventory, coordinate vendors and office events, and partner with Facilities, IT, and Security teams while maintaining accurate records.
Location: Bengaluru
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive and professional first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes.
  • •Schedule meetings and manage conference room bookings while maintaining front desk organization.
  • •Support office operations including mail distribution, deliveries, and supply inventory; coordinate vendors, service providers, and office events.

Key Requirements

  • •High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment with strong organizational skills and attention to detail.
Experience:1-3 years
Education:High School
Skills:Verbal communicationWritten communicationMultitaskingPrioritizationOrganizational skillsAttention to detailProblem-solvingIndependent workCustomer-service mindset
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn